Posting Number:
STA01472PO23
Job Family:
Business Operations
Job Function:
Business Operations
USC Market Title:
Business Operations Specialist
Link to USC Market Title:
https://uscjobs.sc.edu/titles/138958
Job Level:
A3 – Administrative/Operational Support
Business Title (Internal Title):
Operations Coordinator
Campus:
Columbia
Work County:
Richland
College/Division:
Division of Academic Affairs and Provost
Department:
PROV Graduation and Retention Network
State Pay Band:
5
Approved Starting Salary:
$41,258
Advertised Salary Range:
$41,258
Part/Full Time:
Full Time
Hours per Week:
37.5
Work Schedule:
Monday – Friday 8:30 a.m.-5:00 p.m., with one hour for lunch.
Must be willing to work a flexible schedule to meet the needs of the department.
Basis :
12 months
Job Search Category:
Administrative
About University of South Carolina:
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement:
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Advertised Job Summary:
The Operations Coordinator for the Graduation and Retention Network (GARNET) and the First-Generation Center (FGC) is responsible for the day-to-day fiscal and human resource transactions of the units. The Administrative Coordinator will assist leadership by preparing enrollment reports, tracking graduation and retention rates for programs and other projects as needed by their supervisor. The coordinator will provide excellent customer service to meet the administrative needs of university departments and office personnel.
Minimum Qualifications:
Bachelor’s degree and 2 years of related experience in business management, public administration, human resources, or administrative services; or equivalency.
Preferred Qualifications:
Prior experience with higher education human resources and/or payroll. Knowledge and familiarity with higher education support services.
Knowledge/Skills/Abilities:
Excellent customer service, human resource, business operation and data management skills, especially the ability to work with other office members to accomplish complex tasks. Excellent verbal and written communication, program coordination, and organizational/planning skills. Ability to provide accurate work products with attention to detail. Ability to manage multiple tasks with frequent interruptions. Proactively generates options toward problem resolution. Knowledge of general office practices/procedures and computing hardware/software resources. Ability to maintain confidentiality.
Job Duty:
Serve as primary human resources contact for the Graduation & Retention Network and the First-Generation Center to include but not limited to the following items: hiring, onboarding, position description changes, annual performance evaluations and employee relations matters. Must navigate detailed processes including dual employment, background checks, and departmental approvals. Provide assistance and guidance to department staff to ensure compliance with federal, state and University policies and procedures. Serves as point of contact for HR related questions or concerns, researches, and resolves HR related issues as needed.
Essential Function:
Yes
Percentage of Time:
30
Job Duty:
Prepare and present information, reports, and other data for GARNET for discussion and decision-making purposes. Effectively provide data to office leadership to assist with implementing the mission for the office. Run reports to support the needs of the department and the programs within.
Essential Function:
Yes
Percentage of Time:
20
Job Duty:
Responsible for the tracking of students enrolled in departmental programs for graduation and retention details. Run reports to identify students who may be eligible / benefit from programs offered by GARNET and the First-Generation Center. Oversee that instructors for summer, Winter Session and GARNET are submitting grades within the established timeline designated by the Office of the Registrar.
Essential Function:
Yes
Percentage of Time:
20
Job Duty:
Serves as the department liaison and representative within the university for all financial / fiscal issues related to the Department, its vision, and programs. Serves as resource to staff regarding financial / fiscal issues including budgets, payroll, purchasing and contacts. Performs other duties as assigned. Performs other job-related duties and special projects as assigned.
Essential Function:
Yes
Percentage of Time:
30
Safety Sensitive or Security Sensitive:
No
Hazardous weather category:
Non-Essential
Number of Vacancies:
1
Job Open Date:
01/03/2024
Job Close Date:
01/31/2024
Open Until Filled:
No
Special Instructions to Applicant:
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by January 31, 2024
The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at UofSC.
Quicklink for Posting:
https://uscjobs.sc.edu/postings/161135
EEO Statement:
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
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