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University of Pennsylvania Looking for Temporary Admissions Administrative Assistant, College of Liberal and Professional Studies Full Time
University
Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in
education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S.
News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing
education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in
2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks,
lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and
play.
Posted Job Title
Temporary Admissions Administrative Assistant, College of Liberal and Professional
Studies
Job Profile Title
Temporary Employee – Non-Exempt
Job Description Summary
The
University of Pennsylvania’s College of Liberal and Professional Studies (Penn LPS) seeks to lead the field of higher education in the
creation of unique and innovative opportunities for learners of all ages and backgrounds. These highly accessible academic opportunities are
distinguished by their academic rigor and world-class instructional staff, while the support offered to students by Penn LPS is
distinguished by its comprehensive and holistic quality. LPS programs are designed to empower individuals and enhance their personal and
professional lives. Our graduates are global citizens committed to creating a better, more inclusive world.
The Temporary Admissions
Administrative Assistant will process applications for specific College of Liberal and Professional Studies high school programs and provide
effective communication to applicants and admitted students. The Temporary Administrative Assistant position is for approximately a
four-month period starting December 2023. The weekly hours will be a maximum of 30 hours per week. Weekly hours may be less during month of
December. The position is hybrid eligible.
Job Description
The Temporary Admissions Administrative Assistant
supports effective communication to Penn’s College of Liberal and Professional Studies applicants and admitted students through prompt and
accurate response to inquiries via phone, email (Fresh Desk system), and U.S. mail and through smooth hand-off of prospective student
questions to recruitment and program staff. This position processes applications, official transcripts, and supporting documentation
according to accuracy and timeline targets to support application goals; monitors applicant data in the online application/admission system
(CollegeNet) and other admission systems utilized by the department; updates applicant records; and monitors progress of pending
applications until complete.
The position utilizes the many functions within the application systems and collaborates with the
program and other administrative staff. S/he also retrieves applicant data from outside transcript and standardized test services accounts,
runs routine application and admissions reports, and routes completed applications to admissions committees for review. The Admissions
Administrative Assistant posts admissions decision letters and works closely with LPS Student Records staff to ensure post-decision
applicant data and official transcript verifications are correct.
Responsibilities
- Application processing and
documentation management. - Fresh Desk/Email Communication to applicants/students.
- Posts admission decisions/verification of
applicant data. - Report processing for application management and verification of completion of admissions reviews.
- Perform
additional duties as assigned.
Qualifications:
High school diploma or GED and 3 to 5 years of experience or equivalent
combination of education and experience is required in an office setting with public/customer contact. Bachelor’s degree strongly preferred;
Intermediate understanding of databases, excellent written and oral communication skills; strong typing, organizational, and computer
skills; and intermediate level skills in MS Office required.
Experience in an academic environment and knowledge of student record
management systems for collecting student data (e.g., Banner) preferred. Experience using CollegeNet or other CRM strongly
preferred.
* For consideration, please submit both a cover letter and resume in the CV section of your application. You can upload
multiple documents to the “Resume/CV” section.
Job Location – City, State
Philadelphia,
Pennsylvania
Department / School
School of Arts and Sciences
Pay Range
$7.25 – $25.00 Hourly
Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the
requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity,
religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected
class.
Special Requirements
Background check may be required after a conditional job offer is made. Consideration
of the background check will be tailored to the requirements of the job.
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