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University of Pennsylvania Looking for Staff Assistant C (Department of Biostatistics and Epidemiology) Full Time
University Overview
The
University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation.
This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12
highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s
distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with
the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working
environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of
educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide
variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive
benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a
wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and
resources, and much more.
Posted Job Title
Staff Assistant C (Department of Biostatistics and
Epidemiology)
Job Profile Title
Staff Assistant C
Job Description Summary
Dr. Johnson’s
laboratory is a growing lab, focused on communication in healthcare. Current projects including developing a national database of medical
visit information, recruiting patients and providers to have their clinic encounters reviewed to see how AI can improve them, using AI and
machine learning to automate the delivery of responses to patient portal messages. The lab also is home to projects related to the
communication of science to lay and professional audiences.
Job Description
The incumbent will provide high
level administrative support, including the management of special projects and events for the Lab leaders and junior faculty. Provide high
level administrative support, including the management of special projects and events for the Lab leaders and junior faculty. Manage short
and long term calendar planning, exercising considerable judgment about multiple demands on the senior leader’s time, coordinating and
planning among the executive assistants of the School’s leadership team, troubleshooting and resolving scheduling conflicts. Manage travel
arrangements. Updating and maintaining CV and FEDS database. Prepare and format written correspondence/presentations with a high level of
accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a
timely fashion. Manage calendar planning for other lab leaders/faculty.
Job Responsibilities
- Coordinate and maintain
complex schedule: manage short- and long-term calendar planning, exercising considerable independent judgment about competing and multiple
demands on the executive’s time; troubleshoot and resolve scheduling conflicts - Provide administrative support to the Lab Leaders and
junior faculty by providing calendar support, coordinating staff meetings, symposia, or stakeholder meetings; arrange complex domestic and
international travel arrangements, and facilitating reimbursements for speakers, as well as proofread/edit/format/file correspondence
including, but not limited to CVs, biosketches, and manuscripts. - Compose, type, and proofread for Leader’s standard, complex, and
confidential material; open and screen mail and redirect, file, or review with Leader as needed - Manage the daily affairs of the
Johnson Lab including submitting orders, payments, and handling reimbursements for the Leadership team; utilizing BEN Financials to process
requisitions for general departmental supplies; managing website; assist in coordinating facilities management needs for Chair’s
offices. - Updating and maintaining CV, biosketch, and FEDS database.
- Handle communication, inquiries, and visitors, including
students and temporary staff. - Provide administrative backup support to the Division Associate Director on an as-needed
basis. - Other duties and special projects as assigned.
Qualifications
Bachelor of Science and 3 to 5 years of
experience or equivalent combination of education and experience is required. Candidate should be organized, professional, and have the
ability to multi-task. Experience in a biomedical setting preferred. This position requires excellent organizational and interpersonal
skills, and the ability to thrive in an environment with competing deadlines and priorities. Strong oral and written communication skills,
advanced level computing skills including all facets of Microsoft Office, and the ability to effectively utilize online resources are
required. Knowledge of Concur and BEN Financials is highly desirable.
Job Location – City, State
Philadelphia,
Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$43,919.00 –
$65,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly
relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action
Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender
identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected
class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the
background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and
Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance
benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care
and dependent care expenses with pre-tax dollars. - Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your
spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition
assistance at other institutions. - Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s
Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety
of investment options through TIAA and Vanguard. - Time Away from Work: Penn provides you with a substantial amount of time
away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or
injury, spend time with family-whatever your personal needs may be. - Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of
long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to
provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health
and are subject to underwriting. - Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as
they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care
for your health, your family, and your work-life balance. - Professional and Personal Development: Penn provides an array of
resources to help you advance yourself personally and professionally. - University Resources: As a member of the Penn
community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the
University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether
it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin
Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement-and you and your family
can enjoy many of these activities for free. - Discounts and Special Services: From arts and entertainment to transportation
and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free
and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as
new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks. - Flexible Work
Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal
commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures. - Penn Home Ownership
Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia,
which can be used for closing costs or home improvements. - Adoption Assistance: Penn will reimburse eligible employees on
qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your
household.
To learn more, please visit: https://www.hr.upenn.edu/PennH
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