University of Pennsylvania Hiring for Senior Payroll Accountant – Division of Finance at Franklin Building Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleSenior Payroll Accountant – Division of FinanceJob Profile TitlePayroll Accountant SeniorJob Description SummaryUnder general supervision and in accordance with generally accepted accounting principles, as well as federal, state, and local regulations and internal University policies and procedures, the Senior Payroll Accountant is responsible for all financial accounting matters related to payroll. This includes general ledger account reconciliation, analysis, and substantiation; bank account reconciliations; payroll escheat process and due diligence; and all posting, reviewing, and balancing of general ledger activity related to payroll.

In the Division of Finance, we recognize diversity and inclusion is paramount to a positive and thriving work environment; it is a business imperative. We are committed to actively fostering diversity, inclusion and cultural competency throughout our research, development, and operational efforts in the Division of Finance. This role will be critical in supporting those efforts and demonstrating behaviors and competencies that reflect Penn’s values.

We take pride in the myriad ways that diversity enriches our curriculum, and the cultural and social life of our campus. Penn’s commitment to achieving eminence through diversity is ultimately a commitment to creating a more vibrant university so that our graduates will be both stimulated and empowered to shape a better world.Job Description

Job Description

• Accurately reconcile monthly payroll liability and withholding accounts; prompt identification and resolution of reconciling items; precise recording of adjusting entries as needed.

• Accurately reconcile monthly payroll expense accounts; prompt identification and resolution of reconciling items; precise recording of adjusting entries as needed.

• Calculation of payroll expense and employee benefits related to health affiliates CPUP and CHOPPA; preparation of monthly estimated billings and true-ups; communication with health affiliates to resolve any billing discrepancies.

• Responsible for accurate and timely payroll escheat process, including identification of uncashed checks and follow-up with payees for uncashed checks over 90 days; identification of checks to be reported to the respective states and upload to unclaimed property software; reconciliation of amounts to be reported to the states; reissue of claimed property.

• Ensure pay is processed accurately and on time and in compliance with federal, state and local requirements; initiate payroll processing; ensure all calculations and recalculations are completed; complete and settle payroll process.

• Accurate and precise monthly reconciliation of payroll bank account; identification and resolution of reconciling items; recording of adjusting entries as needed.

• Calculate and record monthly payroll-related accruals, including salary and unused vacation accruals.

• Respond to information requests for various audits and surveys, including annual financial audit, workers’ compensation, economic impact survey, etc.

• Perform research on federal, state, and local payroll tax regulations and draft memos/white papers on compliance issues.

• Respond to notices from tax authorities regarding payroll taxes.

• Perform additional duties as assigned.

Qualifications:

• Bachelor’s Degree and a minimum of two to three years related experience required; or equivalent combination of education and experience; five to seven years’ relevant experience preferred.

• Strong payroll reporting and analytical skills.

• Demonstrated proficiency with Microsoft Word and Excel.

• Demonstrated proficiency with Workday (preferred).

• Payroll tax experience required. Multi-State payroll tax experience preferred.

• Working knowledge of generally accepted accounting principles, practices, and procedures.

• Demonstrated ability to be detail-oriented and accurate. Able to handle multiple tasks simultaneously. Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting deadlines.

• Must be flexible, show effective judgement, discretion and have the ability to handle confidential financial matters.

• Work effectively in a highly matrixed and decentralized environment with the ability to navigate through ambiguity and demonstrate appreciation and support for diversity, inclusion and belonging in a constantly evolving academic/higher education environment.

*** Please include a cover letter in your resume submission in Workday. The expected salary range for this offer is $70,000 – $80,000 based on relevant experience, skills and competencies. ***

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolDivision of FinancePay Range$51,824.00 – $75,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay