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University of Pennsylvania Hiring for Senior Associate Director, Speaker Management & Donor Events, Wharton External Affairs at Philadelphia Full Time
Job Details
Senior Associate Director, Speaker Management & Donor Events, Wharton External Affairs
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Senior Associate Director, Speaker Management & Donor Events, Wharton External Affairs (Hybrid eligible)
Job Profile Title
Associate Director D, Arts and Media, Events
Job Description Summary
Wharton External Affairs engages alumni and friends in meaningful, lifelong relationships with the School, sustaining and strengthening a culture of giving that creates positive impact among students and communities worldwide. Four distinct teams within External Affairs – Operations, Development, Alumni Relations, and Communications – work collaboratively across the School and the University to secure philanthropic commitments that empower teaching and learning, research, and dynamic programs that comprise a leading global business education. Wharton celebrates diversity, equity, inclusion, and belonging among its esteemed students, faculty, staff, and alumni.
Job Description
The Senior Associate Director, Speaker Management and Donor Events works closely with development, stewardship and alumni relations staff on all VIP and regional programming to ensure the quality of events and to manage the goals and expectations of these programs to support the overall strategy for the department. This position plays a key role in the planning, strategy and execution of donor and stewardship events and will often interact and communicate with board members and high-level donors. This position also plays a pivotal role in managing all speakers — both internal and external — that are confirmed to participate in External Affairs programs and events. This involves working closely with high-caliber speakers and Wharton faculty in all aspects of pre-planning through post event to ensure the highest quality of experience for our speakers and audience. This position will play key support roles in our flagship events including Wharton Global Forum, Executive Board Meetings, and MBA Reunions and they will have oversight of a staff member.
Responsibilities
- Coordinate and execute events for alumni and donors. Interact with high-level alumni, including executive board members, during the planning stage and in-person at the event. Manage the development of guest lists, prepare and send invitations, and set timelines for communication outreach. Handle event logistics including venue, catering, and technical support, prepare event timelines, and coordinate briefing materials for senior staff in partnership with the Senior Director, Events.
- Maintain a speaker database, set and manage best practices and process around all speaker engagement for External Affairs.
- Supervises an associate director event planner
- Provides event planning support for MBA Reunion, Wharton Global Forums and Executive Board meetings
Qualifications
Bachelor’s degree, or equivalent years of experience required with 5-7 years of meeting planning experience with a preference for experience in conference planning. 7-10 years of experience preferred. Prior speaker management experience a plus. Excellent writing, communication and interpersonal skills required. Must be highly organized and self-initiating while working as a member of a team in a goal-oriented environment. The ability to work under pressure and meet deadlines is essential. Frequent evening and weekend work required. Some international and domestic travel required. Must have valid driver’s license and passport. Ability to lift up to 50 lbs.
Applicants must submit a cover letter.
Job Location – City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$61,046.00 – $90,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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