University of Pennsylvania Hiring for Program Coordinator, Venture Lab, The Wharton School at Philadelphia Full Time

Program Coordinator, Venture Lab, The Wharton School

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Program Coordinator, Venture Lab, The Wharton School

Job Profile Title
Coordinator C

Job Description Summary
The Program Coordinator position is responsible for the logistical arrangement, management, and execution of strategically important co-curricular Venture Lab programs and projects that engage entrepreneurial-minded students across Penn’s campus.

Based in Philadelphia, this position reports directly to the Director of Explorer and Investor Programs. The Program Coordinator will be a key part of the core team that executes Venture Lab programming, focusing on Visiting Experts, Start Here Mondays Advising, the Penn Wharton Innovation Fund, and Entrepreneurship Through Acquisition.

Job Description

The Coordinator is responsible for managing program execution and logistics including, but not limited to, organizing activities and events, requesting and booking speakers, program and event marketing and registration, communicating with students, speakers and other stakeholders, managing the webpages and other online platforms related to assigned programs, and running the day-of, on-site operations. The Coordinator will manage application processes, selection committee logistics, award processing, and communications with students as needed for assigned programs.

The Coordinator will be expected to have or to be able to quickly build skills and knowledge related to the entrepreneurial ecosystem and venture capital industry, and experiential learning and student development. The Coordinator will also be expected to have or to be able to quickly build the technical skills required to effectively and independently use the technical tools Venture Lab uses for the Visiting Experts and Start Here Mondays programs (ex. ScheduleOnce), event management and registration (ex. Eventbrite), CRM data collection and management (ex. Salesforce), website management, editing, and creation (ex. Brightspot CMS), marketing (ex. Active Campaign), research (ex. Pitchbook), reporting and presentations, applications (ex. SurveyMonkey Apply), and surveys (ex. Qualtrics). This role will also be responsible for independently managing the technical tools used to run the Visiting Experts and Start Here Mondays programs, analyzing their effectiveness, and recommending and executing improvements.

The Coordinator will be responsible for data collection, data management, and tracking of program KPIs (Key Performance Indicators) for programs in the supervisor’s portfolio. This role will conduct extensive research on a yearly basis to track progress of students and ventures who are/were part of these programs (ex. winners of Innovation Fund awards). The Coordinator will analyze the data, based on KPI requirements and specific requests from donors, and prepare reports to be shared with senior leadership and donors. The Coordinator will also be responsible for creating the presentations for the twice-yearly Venture Lab Advisory Board meetings, and for other meetings with donors/potential donors aligned with the supervisor’s portfolio. The Coordinator will be tasked with making recommendations for program improvements, based on the data collected, with a particular focus on alignment with Venture Lab’s KPI goals.

The Coordinator will partner closely with Wharton External Affairs and Penn’s Office of Development and Alumni Relations, and serve as the day-to-day relationship manager for the alumni and donors who participate as speakers, mentors, and presenters in the above mentioned programs. The Coordinator will further collaborate with EA, DAR, program students, and alumni to collect and prepare stewardship materials for those offices’ annual reporting needs. The Coordinator will also be responsible for collecting and preparing data at the request of Wharton EA, Penn DAR, and Venture Lab senior leadership for communications with donors/potential donors aligned with the supervisor’s portfolio.

While the schedule is generally business hours, some ability to work early mornings, evenings, and weekend hours, and to occasionally travel is needed. This position is located in Philadelphia on Penn’s campus. After successful completion of the introductory period, this position is hybrid eligible with some weeks requiring more in-person work as needed. This position is contingent upon funding.

Qualifications

A Bachelor’s Degree and minimum of 3-5 years of experience are required, preferably in a university setting, or equivalent combination of education and experience. Master’s Degree a plus.

Required:

• Strong organizational and project management skills
• Excellent communication skills, both written and verbal
• Proficiency in event management and logistics, including speaker booking and program marketing
• Quick learner with the ability to acquire knowledge of the entrepreneurial ecosystem and venture capital industry
• Skilled in creating and delivering presentations for both internal and external stakeholders
• Strong interpersonal skills for managing relationships with alumni, donors, and other stakeholders
• Attention to detail and ability to work independently in a fast-paced environment

Preferred:

• Ability to manage online platforms, websites, and CRM tools such as Eventbrite, Salesforce, Brightspot CMS, and Active Campaign
• Technical proficiency in data collection and analysis tools like Pitchbook, SurveyMonkey Apply, and Qualtrics
• Data-driven mindset with experience in data collection, management, and analysis

Job Location – City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$51,824.00 – $65,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Tangen-Hall/Program-Coordinator–Venture-Lab–The-Wharton-School_JR00079410

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