The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleOperations Assistant, Penn MedicineJob Profile TitleAdministrative Assistant BJob Description SummaryServe as a member of the Penn Medicine Development and Alumni Relations Operations team. Provide administrative support for the Gifts Administration, IT, Reports, and Research teams. Learn the basic functions of each team in order to provide fill-in support as needed. Serve as a liaison for the Operations team to both alumni and grateful patient giving. Serve as a liaison to finance and facilities for this team. Secure access to EPIC and patient data; provide reports on individuals and patients as needed. Attend to the front desk at least one day a week, possibly more depending upon staffing. Other duties as assigned.
Please note – this role will likely work remotely one to two days a week. Amount of work done remotely will be at the discretion of the supervisor.Job DescriptionDuties
**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**
Qualifications
High School diploma and 3-5 years of experience or equivalent combination of education and experience required. BA/BS in field relevant to development activities of department and experience with development and development operations highly desirable. Ability to gather, analyze, process, and write detailed reports in a high-volume department. Ability to work on multiple projects while meeting tight deadlines essential. Ability to work collaboratively with large, diverse group of development officers to achieve departmental and fundraising goals essential. Knowledge of computer databases and internet resources essential. Excellent verbal and written communication skills required. Experience with Microsoft Word, Excel, Access, PeopleSoft/Oracle, Illustrator required, previous experience with Salesforce helpful but not essential. Capacity to work as a team member is essential.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolDevelopment and Alumni RelationsPay Range$17.98 – $21.79 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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