University of Pennsylvania Hiring for Grants Manager, Penn Nursing at Claire M. Fagin Hall Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleGrants Manager, Penn NursingJob Profile TitleGrants Manager AJob Description SummaryFacilitate an integration of research administrative services as part of an innovative team charged with optimizing support for the School’s research mission. Manage and coordinate the electronic proposal submission process for Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress, and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures. Work both independently and as a team, as appropriate, to oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders. Provide full-service account management for sponsored program accounts; respond to inquiries. Coordinate and monitor the flow of transactions related to the financial activity of specified accounts; review, validate and approve grant expenditures. Prepare preliminary reports for ORS: Post-Award. Provide leadership for the electronic proposal submission process; maintain current knowledge of all new and changing requirements; ensure others are informed and educate as appropriate. Maintain current knowledge about Responsible Conduct of Research, Human and Animal Subject research, IRB, FCOI, and federal and institutional policies.Job Description

Job Responsibilities

Manage and coordinate the electronic proposal submission process for individual Principal Investigators; maintain knowledge of complex processes and continually changing sponsor guidelines; develop and manage timelines, track progress and ensure accuracy. Develop standard to complex budgets; ensure regulatory and administrative compliance with sponsor, School and University policies and procedures.
• Review, interpret and implement electronic proposal submissions including both internal and external systems, compiles and edits proposals in collaboration with faculty.
• Maintain knowledge of sponsor guidelines from pre-award through close-out • Maintain knowledge of complex processes and continuing revisions and upgrades.
• Liaison with internal and external sponsors in order to facilitate application process. • Develop timelines in consultation with faculty to track progress and to ensure deadlines are met.
• Develop and coordinate review of applications for award; ensure financial, administrative and regulatory compliance.
• Ensure accuracy of all administrative pieces of the application; prepare standard to complex budgets as needed.
• Create ERA Commons accounts for School of Nursing faculty, staff and students, as needed

Oversee and manage sponsored project activity for assigned faculty and other grant holders; ensure the integrity of financial transactions in compliance with regulations; develop effective partnerships with faculty, project managers and other grant holders.
• Initiate and lead financial contacts to effectively manage grant activity.
• Manage accounting records for all research budgets and reports account status to principal investigators, division heads, program directors, project managers and senior business officers as appropriate.
• Exercise resource stewardship and reports known or suspected irregularities to the senior business officer, the Comptroller and the Director of Internal Audit to ensure compliance with related policies and procedures.
• Integrate special project activity across both divisions working in collaboration with key players.
• Assist with research related information for benchmarking purposes working in collaboration with the business office.
• Provide training and outreach on relevant research related topics as needed.

Provide full-service account management for sponsored program accounts; respond to inquiries. Coordinate and monitor the flow of transactions related to the financial activity of specified accounts; review, validate and approve grant expenditures. Prepare preliminary reports for Research Accounting as a basis for reporting to sponsoring agencies and works closely with that office to assure accurate and timely reporting.
• Interpret and inform PI’s and Project Managers of relevant policies and procedures, especially those that pertain to financial matters, to facilitate expenditure transactions.
• Monitor overdraft and receivables on grants. • Provide budget projections to facilitate faculty award oversight.
• Serve as a liaison for faculty and staff between School of Nursing and university administrative offices, i.e. Research Services, Accounts Payable, Purchasing, Travel, etc. Disseminate new policy changes to faculty and staff.
• Process manual journal entries and payroll reallocations according to sponsor approved grant budgets, University and School of Nursing guidelines.
• Ensure compliance with University, School and sponsored projects policies and procedures.

• Analyze and review monthly reports; work in collaboration with PIs and Project Managers to ensure accuracy.

• Provide specialized financial reports for non-federal grant sponsors.

• Meet with management monthly to review grant status reports.

• Actively participate as a team member of the effort reporting system.

Qualifications

Bachelor’s degree and 3 to 5 years of experience or equivalent combination of education and experience required. Prior sponsored project compliance knowledge with solid grant proposal, budget, financial and post award management experience needed. We are seeking a candidate that poses a proactive work style with strong follow up skills, ability to interpret and follow policies and procedures; excellent oral and written communication skills. Superb customer service skills with the ability to interface effectively with all levels in a fast paced environment using sound judgment essential.

Job Location – City, StatePhiladelphia, Pennsylvania

The successful candidate will be a self-starter with strong initiative and a results orientation. Must be a collaborative team player with the ability to work both independently and as part of a team. Strong analytical and organizational skills with the ability to multi-task and meet deadlines essential. Strong skills in spreadsheet, database, and word processing software are required. Experience with PennERA, BEN Financials, and Business Objects is strongly preferred. Knowledge of sponsored research guidelines and policies is preferred. Excellent interpersonal and communications skills are required.

Department / SchoolSchool of NursingPay Range$51,824.00 – $72,500.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay