University of Pennsylvania Hiring for Contract Administrator, Senior (Office of Clinical Research, Legal) at HUP Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleContract Administrator, Senior (Office of Clinical Research, Legal)Job Profile TitleContract Administrator SeniorJob Description SummaryContract Administrator Senior
The Contract Administrator Senior is responsible for delivering the following outcomes to enable rapid activation of clinical trials in accordance with Perelman School of Medicine and Penn policy:
1.Review, negotiation, and conclusion of confidentiality agreements for clinical research activities under the direction of a more senior member of the group;
2.Review, negotiation, and conclusion of task orders under master clinical trial agreements under the direction of a more senior member of the group;
3.Review of amendments to clinical research agreements under the direction of a more senior member of the group;
4.Finalization of research agreements including securing signatures, initiating the account setup process, and related stakeholder communications;Job Description

Contract Administrator Senior

The Contract Administrator Senior is responsible for delivering the following outcomes to enable rapid activation of clinical trials in accordance with Perelman School of Medicine and Penn policy:

1. Review, negotiation, and conclusion of confidentiality agreements for clinical research activities under the direction of a more senior member of the group;

2. Review, negotiation, and conclusion of task orders under master clinical trial agreements under the direction of a more senior member of the group;

3. Review of amendments to clinical research agreements under the direction of a more senior member of the group;

4. Finalization of research agreements including securing signatures, initiating the account setup process, and related stakeholder communications;

Also, each employee in this role is expected to provide assistance and support within OCR, and to stakeholders in the PSOM, other offices within Penn’s research administration function, and sponsors regarding issues associated with corporate clinical trial agreements and funding sources, under the direction of a more senior member of the group, as needed; be conversant with PSOM and Penn research administration systems and processes, including electronic research administration systems (e.g., SOMERA, Penn ERA and the Research Inventory System); and be sufficiently knowledgeable about the responsibilities of other members of OCR Legal so as to be able to serve as backup in times of fluctuating demand for support.

Responsibilities

Review, negotiation, and conclusion of confidentiality agreements for clinical research activities including negotiation of appropriate protections for faculty and Penn and avoidance of burdensome overly broad obligations.

Review, negotiation, and conclusion of task orders under master clinical trial agreements, including ensuring appropriate formats are utilized, identification of any deviations from historically accepted formats and negotiation of any necessary change.

Review of amendments to clinical research agreements for accuracy, consistency with PSOM/Penn policy and original agreement: negotiation with corporate sponsors regarding any necessary changes.

Review, negotiation, and conclusion of basic sub awards or non-monetary agreements, including ensuring appropriate formats are utilized, identification of any deviations from historically accepted language and formats and negotiation of any necessary change.

Provide assistance and support within OCR, and to stakeholders in the PSOM; perform additional duties as assigned.

Qualifications: Undergraduate degree preferred plus a minimum of 3-5 years of relevant experience or an equivalent combination of training; In lieu of undergraduate degree 5-7 years of relevant experience or an equivalent combination of training.

Cover letter and resume required with application

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University.

Targeted Pay Range: $67,000- $77,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location – City, StatePhiladelphia, Pennsylvania

Contract Administrator Senior

Hybrid Eligible – This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / SchoolPerelman School of MedicinePay RangeSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay