University of Pennsylvania Hiring for Associate Director for Administration and Finance at Houston Hall Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleAssociate Director for Administration and FinanceJob Profile TitleBusiness Administrator CJob Description SummaryThe Associate Director for Administration and Finance for University Life Space and Events Management (ULSE) oversees the financial and administrative operations of the department. This role ensures compliance and integrity of business processes including resource management, and financial activity. The Associate Director for Administration and Finance, in close partnership with Provost Administrative Affairs (PAA,) has oversight over human resource functions including hiring and on-boarding processes, payroll and leave policies, and staff performance/merit increase processes. Additionally, the AD-A&F supports the Director and central University Life administration in organizational effectiveness by monitoring staff professional development participation, participating in on-going assessment, and resource allocation.

This role also works closely with the PAA finance team to prepare budgets, ensure compliance with established procedures; and participates in relevant committees and working groups to keep the Director apprised of financial and administrative updates. Supports the Director and AVP for Strategic Planning as necessary including developing clear and accurate reports for forecasting and strategic planning. The AD- A&F supervises the financial and administrative support staff of the department (administrative assistant/office manager and coordinator for finance and administration) and serves the leadership team through policy development and oversight of departmental communication, and effective financial stewardship of Penn Student Agencies.Job Description

Job Responsibilities

• Oversees the financial and administrative operations of University Life Space and Events (ULSE); ensures compliance and integrity of business processes including resource management, and financial activity.
• Partners closely with Human Resources on hiring and on-boarding processes, payroll and leave policies, and staff performance/merit increase processes. Serves as Workday HR Analyst and Timekeeper for ULSE; consults divisional HR and Penn’s employee solution center to resolve compliance and/or operational issues.
• Works with department leadership and divisional finance team on annual budgets; monitors budgets on a monthly basis throughout the year and provides updated projections as needed; provides effective financial stewardship of Penn Student Agencies.
• Supports the Director and central University Life administration in organizational effectiveness by monitoring staff professional development participation, participating in on-going assessment, and resource allocation.
• Supervises the financial and administrative support staff of the department (administrative assistant/ office manager and coordinator for finance and administration) and serves the leadership team through policy development and oversight of departmental communication.

Qualifications

• Bachelor’s Degree in related field in combination with 3 to 5 years professional experience, or equivalent combination of education and experience, are required.
• Master’s in Organizational Development/Leadership is preferred; 5 to 7 years of experience preferred.
• Knowledge of standard accounting and office procedures required.
• Knowledge of University policies, procedures, and Ben Financials or equivalent is helpful. Proficiency with standard office software required.
• Strong written and oral communication skills as well as excellent interpersonal and organizational skills necessary.
• Ability to supervise and motivate employees is important.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolStudent ActivitiesPay Range$51,824.00 – $73,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay