The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAdmissions Specialist – Penn EngineeringJob Profile TitleAdministrative CoordinatorJob Description SummaryPenn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/
The Office of Online & Professional Education at Penn Engineering is seeking an Admissions Specialist to support the seamless processing of applications, responding to applicant inquiries, and coordinating application readers and faculty reviewers.The successful candidate will play a key role in providing exceptional customer service to prospective students, and supporting the timely completion of the application review and decision process. This role requires a high-level of attention to detail, a willingness to collaborate across the team and the ability to work in a fast-paced environment.Job Description
Responsibilities:
Application Processing & Document Verification:
Receive, review, and process program applications, ensuring completeness and accuracy.
Maintain organized electronic and physical records of application materials.
Verify academic records, test scores, and other application materials to ensure applicants meet program-specific admission requirements.
Collaborate with academic departments as needed.
Applicant Communication:
Serve as a primary point of contact for applicants who have submitted applications, addressing inquiries via email, phone, and in-person meetings.
As needed, reach out to applicants that have missing or inaccurate materials to ensure the application is complete and ready for review.
Utilize admissions management software to input and track applicant data.
Reader Management:
Train admissions readers, both internal and external to the office
Maintain/update Reader Handbooks and work with Program Directors to adjust rubrics and evaluation criteria as needed.
Events and Outreach:
Assist in organizing and supporting recruitment events, information sessions, and open houses.
Support the enrollment team as needed during busy times by providing enrollment counseling to prospective students.
Administrative Support:
Provide administrative support to the admissions committee during the application review process.
Assist in data analysis and report preparation related to the admissions cycle.
Qualifications:
Bachelors degree and a minimum of two years of experience, preferably in higher education admissions counseling, or an equivalent combination of education and experience.
Experience with admissions systems preferred (Slate preferred)
Demonstrated ability to meet deadlines and to exhibit self-direction and motivation.
Demonstrated ability to handle and prioritize diverse tasks in a fast-paced environment.
Ability to work independently.
Ability to interact with people of diverse constituency groups.
Excellent organizational skills.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Engineering and Applied SciencePay Range$20.45 – $29.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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