The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAdministrative CoordinatorJob Profile TitleAdministrative CoordinatorJob Description SummaryInformation Systems & Computing (ISC) is the University of Pennsylvania’s central IT organization, providing the core network, data, voice, video, and enterprise application infrastructure and services upon which Penn’s numerous Schools and Centers build their unique tools and capabilities.
ISC’s 270-plus employees work closely with the University’s IT organizations in order to create, deliver and support products and services that help Schools and Centers operate efficiently and effectively. We strive to be easy to work with, and to serve as a trusted advisor to Penn’s IT community, faculty, staff and students in support of an environment of discovery and progress.
ISC’s focus on customer service and the high-quality, cost-effective, reliable implementation of modern IT solutions advances the mission of the University, as well as that of each individual School and Center. At Penn, technological freedom and departmental autonomy represent dearly held core values. ISC supports those ideas by providing foundational services and cogent counsel, empowering individuals and departments to employ their distinct strengths in support of their goals.
Learn more about us by visiting https://www.isc.upenn.edu/about or www.linkedin.com/company/penn-information-systems-computing/.
The Administrative Coordinator will serve as the front desk and administrative support for Information Systems and Computing (ISC). The ISC Administrative Coordinator will often serve as the first point of contact when entering ISC’s suite of offices. The selected candidate must possess a service mindset, be flexible, adaptable, and willing to perform routine and non-routine tasks as needed.
Under limited supervision, this position provides a broad range of administrative and programmatic support for the Office of the Senior Vice President. In addition to providing front desk support for ISC’s suites, this role will provide support for ISC’s senior leadership team. This role will report to the ISC Staff Assistant.Job Description
Job Responsibilities
Greet visitors and provide directional assistance as required.
Manage conference room scheduling and cleanliness.
Manage multiple senior-level complex calendars and facilitate intricate cross divisional meeting scheduling.
Maintain office and breakroom inventory.
Process purchase order requisition requests.
Function as ISC facilities liaison, which includes processing work requests for facilities repairs/needs, coordination of housekeeping needs, and liaising with the building administrator.
Assist with ISC events coordination, which includes scheduling the venue, caterer, select vendors, and onsite coordination.
Assist with ISC travel management.
Maintain office equipment/supplies.
Provide meeting support, including recording, preparing, and distributing meeting minutes; prepare ad hoc reports.
Records management and retention.
Qualifications
High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint, Teams, OneNote) and an aptitude for learning new software.
Excellent verbal and written communication skills with keen attention to detail.
Experience providing complex administrative support in a high-profile environment with tact and diplomacy.
Exceptional organizational and time-management skills, with the ability to prioritize tasks, meet deadlines, and remain flexible in a fast-paced environment.
Ability to work well with others, contribute to a positive work environment, and provide support to colleagues when needed.
Experience with Penn Financial systems, such as BEN Financials, Concur, and Business Objects or equivalent systems preferred.
Prior work experience in a university setting is preferred.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolInformation Systems and ComputingPay Range$20.45 – $25.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
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