University of Pennsylvania Hiring for Administrative Assistant A, Wharton Real Estate Department at Vance Hall Full Time

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job TitleAdministrative Assistant A, Wharton Real Estate DepartmentJob Profile TitleAdministrative Assistant AJob Description SummaryProvide Administrative/clerical support for the Wharton Real Estate Department’s faculty and staff. The Administrative Assistant serves as the initial point of contact for all visitors in the Department. This position will perform various administrative duties to support faculty and staff.

All Wharton Real Estate team members are expected to demonstrate a commitment to excellence, approach work professionally, creatively, and adaptability, understand and appreciate everyone’s unique role and contribution, share information openly, and work collaboratively and collegially. This position requires excellent communication skills and a commitment to exceptional customer service while being a team player.Job Description

Provide Administrative/clerical support for the Wharton Real Estate Department. Perform a wide range of administrative duties to support faculty and staff. Reporting directly to the Business Administrator with assisting in processing reimbursements, purchasing and reconciling accounts. Assist with coordinating activities of all academic programs such as classroom assignments, course scheduling, reserving TA office hours, copying/scanning course materials, exams and classroom technology requests. Order and distribute class handouts and routine Reprographics orders. Provide front desk coverage by answering phones and directing inquiries to appropriate individuals. This position also provides front desk coverage in the absence of the Receptionist. Greet visitors and students during this time and provide guidance to their inquiries. Prepare express mail and monitor supplies inventory. Attend and provide support for Department Faculty/Staff and Center meetings and events. This will entail working off hours occasionally. Receive food and beverage orders and then tear down. Serve as a Department contact for external and internal inquiries. Provide assistance to the Associate Director of the Department with all aspects of course planning. Running errands for Department Faculty and Staff. Provide other administrative misc. duties as assigned.

Qualifications:

A High School Diploma or GED is required and 1 to 3 years of experience or equivalent combination of education. Excellent organizational and interpersonal skills, proven ability to carry out duties independently with minimal supervision; strong writing and verbal communication skills, ability to interact effectively with faculty and business school students, as well as professionals from outside the university. Must have the ability to work with software systems and is proficient with Microsoft Office.

Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolWharton SchoolPay Range$16.60 – $23.00 Hourly RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay