Executive Secretary
Position Number:
311460
Requisition Number:
B08755
Position Type:
Support Staff Non Exempt
Class Code:
0114
Time-limited through:
N/A
Type of Appointment:
Full-Time
Faculty Position Sub-Type:
N/A
Length of Appointment:
N/A
Internal Recruitment?:
Yes
Working Hours:
8:00am – 5:00pm
Department:
COEHS Dean’s Office
Organization:
COLLEGE OF EDUCATION & HUMAN SERVICES
Division:
Academic Affairs – DIV
College:
College of Education and Human Services
Approved Hiring Salary Range:
$33,012.75 to Negotiable
Pay Basis:
Annually
Equal Opportunity:
In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.
Carnegie:
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives:
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose:
This position provides administrative support to the College of Education and Human Services Dean’s Office, including the Dean, Associate Dean, Directors, and/or Coordinators. This position is responsible for performing complex administrative duties. This position establishes and maintains effective working relationships with students, faculty, staff, and the general public, and must communicate effectively with a broad audience, verbally and in writing. This person must work independently, planning, organizing, and coordinating work assignments with minimal direction. This position must be skilled at continually improving the way business is conducted by developing improved systems, processes, and procedures. This position will also oversee and coordinate College media and social media outlets.
Job Function:
Administrative support to the College of Education and Human Services Dean’s Office, including the Dean, Associate Dean, Directors, and/or Coordinators; researches and gathers information, writes, designs and produces College media and other social media outlets; compose correspondence and other documents on a wide variety of subjects for both internal and external audiences; recommends and implements improved systems, processes, and procedures for the College in accordance with University policies; performs complex administrative projects for management; researches and compiles background data for various reports and/or special projects as needed; maintains records and files regarding department administrative activities and projects. Assists with budget and personnel actions and tasks as needed; serves as building supervisor, coordinating and training staff on policies and procedures for emergencies; transcribes minutes for College committees; other projects as needed.
Percentage Of Time:
100
Marginal Functions:
5% Assists with answering the telephone and provides information to inquiries received or refers to appropriate unit for action. Deals with complex queries and complaints on the telephone and in person. Handles all other related duties as required.
Required Qualifications:
High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications:
N/A
Departmental Requirements:
Preferred, knowledge of and/or experience working with College of Education and Human Services departments/programs.
Statement(s) of Understanding Definition:
This position requires a level II background check, which includes fingerprinting. In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification:
N/A
Machines/Equipment used regularly:
N/A
Anticipated Start Date:
08/02/2024
Job Posting Date:
03/04/2024
Application Review Date:
03/14/2024
Application Deadline:
03/11/2024
Open Until Filled:
No
Point of Contact Information:
Lori Kuhn-Hancock [email protected]
Hiring Official:
Jennifer Kane
Location if not Jacksonville:
Jacksonville, Florida
Special Instructions:
Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Lori Kuhn-Hancock at [email protected].
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