University of Nevada Las Vegas Looking for Graduate Assistant Program Coordinator and Advocate, Graduate College [R0137615] Full Time

The University of Nevada, Las Vegas invites applications for Graduate Assistant Program Coordinator and Advocate, Graduate College [R0137615].

ROLE of the POSITION

The Graduate Student Financial Services department is excited to invite dynamic applicants for the role of Graduate Assistant & Fellowship Program Coordinator (“Coordinator”). Reporting to the Director of Graduate Financial Services, the Coordinator serves as part of a dynamic team responsible for the successful annual hiring and onboarding of over 1,300 Graduate Assistants (“GAs”). The Coordinator is responsible for ensuring all prospective GAs meet hiring requirements and are hired correctly.  The Coordinator is responsible for the critical role of ensuring accurate coding of GAs in the student information system (MyUNLV), processing tuition and health insurance waivers, reconciling third-party contracts, and other responsibilities inherent to this position. The Coordinator provides critical campus outreach by providing training to faculty and staff on Graduate Assistant-related policies and the e-systems and initiatives related to Graduate Financial Services. The Coordinator monitors GA activities, including eligibility, accuracy, and progress with routine report review and auditing.

The Graduate Assistant & Fellowship Program Coordinator is the subject matter expert on the Graduate Assistantship Program within the Graduate College and will assist in the development and implementation of procedures designed to aid in streamlining the GA program to make processing efficient as possible.  The Coordinator also works closely with the Director of Graduate Financial Services on GA strategic planning and implementation.

The Graduate Assistant & Fellowship Program Coordinator is a valued resource and advocate for GA student services, working closely with Financial Aid, Human Resources, Payroll, Cashiering & Student Accounts, Office of Sponsored Programs, the UNLV Foundation and Controller’s Office on matters that relate to Graduate Assistants, and Scholarship/Fellowship Awardees. Along with the duties related to the Graduate Assistantship Program, the Coordinator is responsible for assisting with other areas of Graduate Financial Services such as scholarships, fellowships, and awards. Finally, while the primary focus of this position is the Graduate Assistantship Program, it is important that the individual in this position also be well versed and knowledgeable in all areas of Graduate Financial Services.

MINIMUM QUALIFICATIONS

This position requires a Bachelor’s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 3-5 years of related professional experience.  Credentials must be obtained prior to the start of employment.

PREFERRED QUALIFICATIONS

A Master’s degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) is preferred. Credentials must be obtained prior to the start of employment.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Required Skills

• Extremely organized, detail-oriented, and performs with a high degree of accuracy.

• Must be able to demonstrate logic, strategic and analytical thinking, and critical thinking skills.

• Excellent verbal and written communication skills.

• Must demonstrate initiative and the ability to successfully manage projects on a deadline.

Required Abilities

• Ability to understand and communicate complex business processes

• Ability to work in a fast-paced environment with a customer-centric focus.

• Ability to work well with multiple projects and deadlines.

• Ability to handle confidential information with discretion.

Must be collegial and a team player who works well with diverse groups of people

Preferred Knowledge

• Demonstrated knowledge in PeopleSoft.

• Demonstrated knowledge in Workday

• Demonstrated knowledge in Salesforce

• Demonstrated knowledge working in Higher Education

• Demonstrated knowledge in Financial Aid

• Demonstrated knowledge and understanding of NSHE and UNLV policies, guidelines, and procedures

SALARY

Salary competitive with those at similarly situated institutions.

BENEFITS OF WORKING AT UNLV

• Competitive total rewards package including:

  • Paid time off, sick leave, and holidays

  • Excellent health insurance including medical, dental and vision

  • Comprehensive retirement plans and voluntary benefits programs

• No state income tax

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Employee recognition and appreciation programs

• Connect with colleagues with shared interests

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates’ materials will begin on July 21, 2023.

Materials should be addressed to Ashlyn Gray, Search Committee Chair, and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or [email protected].

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0137615” in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region’s diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada – Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both. 

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Required Attachment(s)

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.