University of Minnesota Hiring for Program Operations Manager, Extension Dept of Community Development at Minneapolis, MN  Full Time

Title: Program Operations Manager, Department of Community Development

Appointment: Administrative Associate 3 (7208A3), Full-time, Civil Service

Office Location: St. Paul Campus

Salary Range: $60,000 – $70,000 estimated salary range; depending on qualifications

Application Deadline: November 6, 2023

ABOUT THE POSITION

This is a full-time position with the University of Minnesota Extension Department of Community Development. The position will have primary responsibility for leading, managing and implementing in the following functional areas: administrative operations and staff supervision, finance and revenue, strategic partnerships, and marketing and communications. They will be a key member and facilitate the meetings of the Department of Community Development leadership team.

RESPONSIBILITIES

Administrative Operations and Staff Supervision (35%)

• Department Coordination
  • Coordinate and serve as a member of the Department’s leadership team. Lead Department team meetings.
  • Design and facilitate two annual meetings of all Department staff.
  • Represent the Department to other administrators and outside agencies with general authority to make commitments regarding administrative policy and procedures.
  • Manage internal communications, including Department newsletters and key internal documents. Assure quality communication of decisions made by the Department Leadership Team to all Department staff.
  • Prepare end-of-year outcome reports to be used by Extension and by land grant partners in other states in collaboration with the evaluation team.
  • Be a “point person” for educators, program teams and staff as they identify key needs, especially navigating their access to resources in Extension and the University.

Coordinate program teams in the production of written materials, research, and educational publications, assuring quality control and Extension branding.

• Supervision, Search Support, and Staff Development
  • Manage staff within the Department (currently two positions).
  • Identify staff training needs and develop opportunities to meet those needs.
  • Work with the Associate Dean and Program Leaders to coordinate hiring processes and the marketing of available positions.
  • Support staff onboarding: Develop orientation and operations manuals and structure and design orientation to the Department.

Finance and Revenue: (30%)

• Work with Department leadership to develop and maintain an overall funding strategy that includes grants and income.
• Consult with program leaders and project leaders on program development strategies that can be incorporated into grants and earned income policies and strategies.
• Develop systems to facilitate resource generation, budgeting, and support activities related to successfully fulfilling requirements and accountabilities connected to grants, contracts, and program agreements.
• Support the development and writing of grants that support the mission of the Department and respond to RFPs from potential partners.
• Explore, collect, and share information about potential grants and contracts.
• Collaborate with the Extension grants department and the University of Minnesota Sponsored Projects.
• Work with Department accountant and others to coordinate financial processes that involve administrative staff.

Identify and Maintain Strategic Partnerships: (25%)

• Identify key relationships internally and externally the department needs to develop and maintain with potential collaborators.
• Use technology to track interactions with key partners.
• Represent the Department on committees, advisory teams, and field meetings where the Department needs to build and sustain relationships.
• Identify opportunities to collaborate with the field of community development in Minnesota and nationwide, considering inclusion of Minnesotans from many cultures and life experiences.
• Find opportunities to highlight Department programming.

Marketing and Communications (10%)

• Work with Department leadership and Extension Communications to develop departmentwide and program specific communications strategies that are integrated with the communication priorities for the College.
• Collaborate with Extension Communications to ensure that the department is meeting Extension’s requirements for branding and accessibility and advocate within the department for communications and marketing best practices.
• Ensure that Department staff and program teams take advantage of tools and opportunities for communications and marketing developed by Extension Communications and serve as a bridge to those resources.
• Connect with communications team about opportunities and needs.

ADMINISTRATIVE RELATIONSHIPS

This person reports to the Associate Dean for the Extension Department for Community Development. Performance will be evaluated annually based on the position responsibilities and specific work plan for the year, using Extension performance appraisal procedures.

TRAVEL

Some limited in-state travel is required to perform the duties of this position. However, this is not a main feature of the position. There will be reimbursement for mileage, food, and/or lodging available in accordance with University and Extension Service policies.

APPOINTMENT/BENEFITS/SALARY

1. This is a full-time Civil Service position at the level of Administrative Associate 3 (7208A3). This position will be located on the St. Paul Campus.
2. University of Minnesota appointment and benefits. Benefits package available
3. Reimbursement for travel and subsistence is available in accordance with University policy.
4. $60,000 – $70,000 estimated salary range. Salary commensurate with education and experience.

Required Qualifications

• BA/BS, and four years professional related work experience in higher education, community or interest-based organizations, cooperative extension, adult education, foundations, or related organizations, or a combination of relevant education and experience totaling 8 years.
• Two (2) years supervisory experience.
• Project management experience
• Previous employment should demonstrate experience in considering multi-cultural perspectives in communications and outreach.
• Effective written and oral communication skills.
• Excellent computer skills with Microsoft and Google Suite applications.
• Budget management experience

Additional Requirements:

• Valid driver’s license and own means of transportation with required liability insurance.
• When not in the assigned office location, employees must be reachable with a mobile number at the employee’s own expense.
• Must have reliable internet if/when working outside of assigned office location.
• Must be able to work on computer for prolonged periods.
• Must be able to work occasional evenings and weekends, and overnight stays 1-2 times per year
• This position is not eligible for employment visa sponsorship

Preferred Qualifications

• Master’s degree with significant coursework in a field related to the needs of the Department such as public policy, non-profit management, business, economics, community psychology, and/or a closely related field.
• Experience with grants, contracts and/or fiscal management
• Proven ability to work with diverse staff, stakeholders, and communities.
• Excellent problem solving and interpersonal skills
• Experience working in community development, public policy, and/or with nonprofit boards.
• Experience in developing and managing collaborations and strategic partnerships.

ABOUT EXTENSION

University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees, and weave diversity, equity and inclusion into all aspects of Extension’s programming and employee engagement. Find further information at .

Applications must be submitted online. To be considered for this position, please click on the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position.

Please attach the following required application materials:

1. Cover letter
2. Resume Your resume must include all your education and experience as it relates to the required qualifications. The initial HR screening process focuses primarily on the resume.

Names and contact information for three professional references will be required during the interview process.

Additional documents may be attached after the application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section. See full instructions, .

To request an accommodation during the application process, please email or call 612-624-UOHR (8647).

For questions about this position contact:

Stephen Jeanetta, Associate Dean, Department of Community Development, .

For questions about applying online, contact:

Tiffany McMillan, Extension Human Resources, .

The University of Minnesota and Extension recognize and value the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: .

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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