University of Michigan Looking for Administrative Assistant Senior Healthcare Full Time

JOB OPENING ID: 210764

REGULAR/TEMPORARY: Regular

ORGANIZATIONAL GROUP: Um Hospital

DEPARTMENT: MM CW 8W

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Duties include but are not limited to providing administrative support to the Clinical Nurse Manager for Brandon NICU and other unit nursing leadership positions (Clinical Nurse Specialist, Clinical Nurse Supervisors, Educational Nurse Coordinator and Clinical Care Coordinators).
• Process, reconcile and submit bi-weekly and monthly payroll generated from OneStaff data, adhering to Department of Labor regulations, UM Policies and Procedures and contracts. Review Gross Pay Registers, make adjustments as necessary and ensure timely follow-up with staff involved. 
• Scheduling responsibilities including but not limited to schedule development/management of daily staffing/trade requests.
• Process HR related transactions (including PAR transactions) in the areas of compensation, personnel records and other confidential forms. 
• Prepare all personnel documentation including appointment changes, and all records/absences pertaining to personnel issues.
• Maintain departmental personnel records.
• Provide backup support to other support staff as needed.
• Complete other products assigned by the area manager.

Required Qualifications*

• At least 4 years progressively responsible experience in an administrative support capacity.
• Associate degree or an equivalent combination of education and experience is necessary. 
• Excellent verbal, written and interpersonal skills with a strong customer service focus. Demonstrated ability to compose and produce professional correspondence.
• Excellent organizational and multi-tasking skills including attention to detail and tracking.
• Demonstrated ability to work independently and regularly exercise judgment in setting priorities.  
• Ability to work collaboratively and effectively within a large team setting consistently demonstrating flexibility and commitment to embracing change.

Desired Qualifications*

• Experience using ANSOS/OneStaff, M-Pathways HRMS, MiChart and Finance Bi. Knowledge of Wolverine Access. 
• Knowledge of UMPNC/MNA related communications
• Proficient in use of Microsoft Word, Excel, Power Point.
• Experience using database software packages and pulling queries and data analysis
• Reasonable knowledge of University Policies and Procedures.

Work Schedule

This is a 40 hour full time position, with a work schedule of Monday – Friday, 7am – 3:30pm

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

Job Detail

Job Opening ID

210764

Working Title

Administrative Assistant Senior Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine – Health Sys

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM CW 8W

Posting Begin/End Date

3/07/2022 – 3/14/2022

Career Interest

Administration