University of Massachusetts Amherst Hiring for Sociology/Labor Center – Academic Program & Events Manager % time at UMass Amherst Full Time

Job no: 519284
Work type: Staff Full Time
Location: UMass Amherst
Department: Sociology
Union: PSU
Categories: Academic Advising & Learning Resources, College of Social and Behavioral Sciences

About UMass AmherstUMass Amherst, the Commonwealth’s flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. Job SummaryThe Labor Center Academic Programs and Events Manager provides administrative management of the academic programs and logistical support for the Center’s events, conferences and workshops. Essential Functions

Provides diplomatic problem solving and leadership in the day-to-day administrative and operational functions of the graduate programs. Serves as liaison with the Graduate School, university offices and staff for admissions, milestones and other activities related to graduate student progress. Advises graduate students on academic requirements and satisfactory progress towards degree; proactively advises students who have not completed their requirements or are not in satisfactory progress. Updates students with advising notes and progress documentation as appropriate. Alerts the Graduate Program Director with student progress concerns. Creates and maintains comprehensive, accurate and organized files.Develops and manages student workshops and events that support retention, academic progress, and career success.Prepares graduate student contracts and appointments. Creates and maintains comprehensive, accurate and organized student files. Attends graduate related committee meetings and provides support for committee work. Provides management and logistical support for Center events, conferences and program activities. Supports communications and planning with event hosts for on and off campus events that include students, faculty, staff, alumni, and other external constituents. Coordinates travel arrangements for alumni, speakers, and other event participants. Confers with the Director and Graduate Program Director to determine optimal course offerings each semester with available resources. Determines sequence progress and effectiveness, and makes recommendations concerning changes or updates to curriculum and course descriptions for undergraduate and graduate offerings. Manages the timely development of the course schedule in light of full- and part-time faculty appointments, academic requirements and sequences, and enrollment fluctuations. Utilizes the University scheduling system to schedule classes, meetings, and rooms on campus and advises the Director about space considerations. Oversees submissions to the University Catalog management system. Attends College and University meetings related to academic course scheduling. Creates, tests, and improves data collection systems for scheduling. Reviews and analyzes enrollment data for undergraduate and graduate courses. Contributes to the development, and implements procedures and guidelines for scheduling decisions, student enrollment priority policies, and administrative procedures to accomplish program objectives and goals.

Other Functions

Performs other duties as assigned.
• May supervise student employees.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Bachelor’s degree and 2 years of related experience. Excellent ability to work both independently and to be part of an effective team with a highly cooperative and collaborative work style. The ability to adapt and work effectively as the situation changes. Excellent interpersonal communication skills with the ability to interact effectively, and create and maintain harmonious relationships with a diverse population of staff, faculty, students and off-campus constituents. Flexibility to work with initiative and willingness to take on a variety of tasks related to the successful operation and administration of the unit. Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects. Ability to collect data from multiple sources and create new reports that add value to program goals. Excellent computer usage skills including email, spreadsheets (including formulas), word processing, and databases. The ability to investigate a situation, seek out additional information and resolve discrepancies. The ability to think through problems, organize information, identify key factors and underlying causes to generate solutions. Ability to read, understand, apply and explain rules, regulations and policies/procedures related to duties. Ability to understand and follow complex oral and written instructions and create effective and efficient work processes.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

Experience with planning and executing events and workshops. Knowledge of the labor movement and workers’ rights issues.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

80% time position, 4 days/week, 8:30-5:00 pm.
• Required to work occasional nights and weekends.

Salary InformationLevel 25PSU Hiring Ranges Special Instructions to Applicants

Along with the application, please submit a resume, cover letter and contact information for three (3) professional references. The search will remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Aug 1 2023 Eastern Daylight Time
Applications close: