University of Massachusetts Amherst Hiring for MarCom Business Manager at UMass Amherst Full Time

Job no: 522471
Work type: Staff Full Time
Location: UMass Amherst
Department: MarCom
Union: PSU
Categories: Public Relations, Marketing, Communications, PSU A

About UMass Amherst

UMass Amherst, the Commonwealth’s flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the general direction of the Director of Strategic Initiatives and Operations, the MarCom Business manager provides thoughtful and direct fiscal support to University Relations’ MarCom group. The Business Manager must exercise considerable initiative, leadership, and judgment while providing advice and guidance regarding fiscal policies and procedures.

Essential Functions

• Collaborates with the Director of Strategic Initiatives and Operations and MarCom leadership regarding budget development and maintenance. Recommends, implements, and forecasts budget funds and expenditures to meet current and future departmental needs.
• Manages and initiates purchasing on behalf of the MarCom department, including but not limited to: contracts or bids, sole source justifications, and requisition and purchase order creation. Supports department staff with Bank Card management, travel and reimbursement.
• Responsible for the oversight of all payment and billing processes for MarCom.
• Responsible for ensuring all contract administration, extensions, and enhancements are handled in an efficient and timely manner.
• Serves as the primary point of contact for fiscal inquiries from MarCom leadership; provides guidance and assists in resolving fiscal issues.
• Projects revenue and expenses; prepares and submits department recharges. Performs all PeopleSoft finance operations as they interface with Summit A&F system and UMass BuyWays.
• Develops, assesses, and administers complex departmental budgets; forecasts and projects spending plans.
• Provides ongoing leadership to MarCom staff by training department leadership and staff on various fiscal topics.

Other Functions

• Performs other duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
• Contributes toward developing a positive and respectful workplace by working creatively, collaboratively, and effectively to promote teamwork, diversity, equality and inclusiveness.
• In the performance of work, takes initiative, is creative, and operates with self-direction.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Bachelor’s Degree and four years’ related experience. One year of relevant experience may be substituted for every one (1) year of required academia.
• Skilled in interpersonal relationships, sound verbal and written communication. Strong organizational skills, strict attention to detail and the ability to consistently produce highly accurate work with the ability to prioritize work and complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects.
• Proficiency in, and functional knowledge of, Microsoft Office products, especially Excel, internet, and database systems.
• Demonstrated understanding of fiscal management principles, including budgetary/fund accounting procedures, demonstrated ability to forecast future budget needs, create annual departmental budgets and prepare periodic reports.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Functional knowledge of Wrike, or other project management system
• Demonstrated broad knowledge of personnel and fiscal management procedures.
• Experience working in a higher education administration environment.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

Monday – Friday 8:30am – 5:00pm.

Salary Information

PSU Grade 26

PSU Hiring Ranges

Special Instructions to Applicants

Along with the application, please submit a resume (and cover letter / optional). References will be checked at the finalist stage, please be prepared to provide contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Feb 16 2024 Eastern Standard Time
Applications close: May 16 2024 Eastern Daylight Time