University of Massachusetts Amherst Hiring for Clerk V (Office Manager for the Office of Corporate Engagement – Hybrid/Remote Opportunity) at UMass Amherst Full Time

Job no: 519769
Work type: Staff Full Time
Location: UMass Amherst
Department: VC Research & Engagement
Union: USA/MTA
Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth’s flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

About Research & Engagement
The UMass Amherst community engages more than 30,000 students, 1,400 faculty, and 5,000 staff in 11 schools and colleges with a wide variety of degree programs, research, and public service. More than 800 faculty lead sponsored research projects in many areas from basic to applied are sponsored by federal, state, and private sources with expenditures of more than $200 million in 2021.

Job Summary

The Office Manager provides comprehensive administrative support for the Office of Corporate Engagement. Provides direct support for the Assistant Vice Chancellor for Corporate Engagement (AVCCE). Assists with complex and confidential matters, including coordinating meetings, screening visitors and phone calls, reading and responding to daily emails and other correspondence, preparing reports and presentations, and maintaining paper and electronic files.

Essential Functions

• Serves as Office Manager for the Office of Corporate Engagement, overseeing the day-to-day activities. Interacts and corresponds with faculty, staff, and Corporate Business partners. Implements and coordinates departmental goals, operational plans and procedures that will ensure an efficient and coordinated work plan to affect a clear, organized running of the office. Maintains systems to facilitate interdepartmental coordination/communication.
• Provides direct support to the AVCCE including organizing and maintaining calendars, evaluating meeting requests, scheduling appointments, assembling agendas and background materials, screening correspondence, routing information as appropriate, edit and proofread correspondence that include AVCCE signature.
• Supports the administration of various Corporate Engagement functions, including updating websites, managing workflows, preparing reports, organizing and maintaining files, receiving and screening visitors and phone calls, scheduling meetings, events, conferences, travel, maintaining records/files, mailing/shipping packages, and maintaining and updating internal and external contact lists, scheduling of meeting space
• Processes financial paperwork, including staff department procurement card and travel expenses, purchase order processing, vendor contracts and invoices. Acts as purchase order receiver for purchases.
• Monitors department time keeping and ensures accuracy and timely entry. Processes student hires and tracks hours worked.
• Oversees and maintains office equipment and supplies. Serves as liaison and calls for service, to both on- and off-campus vendors for the office.

Other Functions

• Performs other related duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High school diploma or equivalent.
• 5 years’ administrative experience.
• Knowledge of various computer applications (i.e. MS Word, Excel. Zoom, PowerPoint, OneDrive, MS Teams). Willingness to learn new systems.
• Ability to handle multiple projects and priorities, exercise independent judgment, and handle confidential information.
• Excellent interpersonal, written and verbal communication skills required.
• Excellent project-management, organizational and administrative skills required.
• Practical knowledge of office management and equipment.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Associate degree.

 Physical Demands/Working Conditions

 Typical office environment.

Work Schedule

• Monday-Friday, 8:00am-5:00pm.
• This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee’s work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement.

Salary Information

Grade: 15

Special Instructions to Applicants

Please complete online application, submit a cover letter, resume and provide names and contact information for three (3) professional references. Position may remain open until filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jul 6 2023 Eastern Daylight Time
Applications close: