University of Maryland Medical System Looking for Entry Level, Payroll Specialist, Hybrid at Baltimore, MD  Full Time

General Summary

Under moderate supervision, the Payroll Specialist I is responsible for processing UMMS facilities payroll information, reviewing and performing payroll audits and serving as a resource for questions surrounding pay policies and procedures.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Processes regular payroll information on a bi weekly bases, entering in bonus payments, tax withholding changes, stop payments and off cycle check as requested while adhering to Payroll Policy and Practices.
2. Responds to and resolves inquiries regarding pay and leave questions received through HR Connections Case Management application, while adhering to the time frames established with our Standard Operating Procedures (S.O.P).
   1. Explains payroll calculations and deductions to employees, investigates problems and makes appropriate corrections.
   2. Assist in the explanation of leave accruals based on HR Policies and work with payroll team members to investigate questions surrounding retro leave accruals.
   3. Responds to questions concerning direct deposit and pay cards. Update changes to employees’ direct deposits information received from the ACH Activity Reports provided by the banks. As needed set up employees onto the pay card program and send out replacement pay cards, when requested.
3. Enters data changes for New Hires and Rehires received from the Employee New Hire Report which populates the employees’ information into the Time and Attendance Application. Verify that the new hires have updated into the Time and Attendance application and resolve any errors that may exist on the Transaction Assistant (such as duplicate badge numbers).
   1. When requested, print off copies of employees W2 forms and/or pay stubs. Manage the handling of mail for the payroll department, ensuring that it is distributed to the appropriate payroll team members, manage any returned W2 forms and/or paystubs by reaching out to the employees to confirm their mailing address.
4. Review Payroll Adjustment forms submitted via HR Connections case management application for accuracy, responding to the Timekeeper/ Manager regarding changes and/or corrections in accordance with UMMS policies and procedures. Include in the case, the pay period in which the adjustment form will be processed.
   1. Enter Payroll Adjustments into the Time and Attendance application and calculate the change in hours or earning. Update the change into the payroll processing system to be included in the next upcoming pay period. Assist timekeepers and managers with training in entering data into the Time and Attendance application. i.e. schedules and on call.
5. Processes cancellations on pay checks due to overpayments and/ or terminated employees paid in error with the approval of the manager.
6. Enter deductions for parking, commuter pass, gift shop, auxiliary etc. into the payroll system via uploads or manual entry, validate totals, run reports each pay period and create check request as needed.

The University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you’ll enjoy as a member of our team.

Education and Experience

• High School Diploma or equivalent (GED) is required.
• Two to Three years of payroll processing experience for a large multi-state organization. A degree or a payroll certification from the American Payroll Association may substitute for 1 year of experience

Knowledge, Skills and Abilities

• Demonstrated knowledge and understanding of payroll and payroll tax laws (compliance/regulations)
• Complete, perform and understand basic mathematical calculations.
• Proficiency with MS Office software, such as Microsoft Word or Excel for developing payroll-related reports as needed. . Strong interpersonal and customer service skills. Proficient problem solving skills needed to handle and resolve challenging payroll related discrepancies.
• Displays strong verbal and written communication. Communicates openly, honestly and respectfully with diverse audiences. Ability to work, in a fast-paced, deadline driven environment.

All your information will be kept confidential according to EEO guidelines.