University of Illinois Foundation Looking for Administrative Assistant, Advancement Central Services & Operations Full Time

UNIVERSITY OF ILLINOIS FOUNDATION

has an immediate opening for an

​

Administrative
Assistant, Advancement Central Services & Operations​

The University of Illinois Foundation is the official fundraising
and private gift-receiving organization of the University of Illinois System. The University has earned a reputation as a world-class leader
in research, teaching, and public engagement. The Foundation works closely with alumni and friends, faculty and staff, corporations and
foundations, through campus development professionals to facilitate and create fundraising programs and opportunities that benefit the
University.

This person will serve as the assistant to senior foundation leaders to support operations. They will use experience,
knowledge, initiative, and independent, professional judgement in assisting with achievement of objectives of the departments and
Foundation. Plays a crucial role in supporting the smooth operation of the organization by providing support and follow-through to staff and
management. Acts as liaison with others and performs various reporting and organizing tasks such as preparation of presentations, taking
and/or drafting meeting minutes, preparing expense reports, screening communications, and responding on behalf of leaders. Also performs
routine administrative functions such as scheduling appointments, maintaining paper and electronic files, and providing information to
callers.

DUTIES AND RESPONSIBILITIES:

• Serves as a liaison for both internal and external stakeholders
  including but not limited to UI Foundation leadership and staff, high profile volunteer donors, System leadership and staff, university and
  advancement leadership, and external partners such as service providers and vendors. Acts independently, when possible, to facilitate
  communications.
• Coordinates complex executive schedules, calendars, and travel for ongoing and as-needed meetings, engagements and
  projects, ensuring that Foundation protocols and policies are considered and followed. Follows up with project participants to facilitate
  achievement of project timelines.
• Drafts, edits, and analyzes communications, documents, operational items and presentations.
  Prepares, maintains, and organizes reports and information based on departmental and institutional needs.
• Manages and controls
  confidential and secured documents and materials, adhering to all data standards for storage and maintenance, including the appropriate and
  timely filing and routing of items.
• Processes authorized financial transactions and monitors budgetary expenditures on an ongoing
  basis on behalf of the department.
• Supervises administrative support functions and staff as necessary.​

REQUIRED QUALIFICATIONS:​

• Bachelor’s degree or equivalent work experience required.
• Minimum three years of work experience as administrative professional in fast-paced office environment.
• Strong organizational
  and time management skills and proven ability to excel in a fast-paced objective-focused, professional environment with the capacity to
  routinely manage shifting deadlines and priorities.
• Proven ability to be resourceful, to handle unexpected situations or challenges
  and to manage multiple tasks simultaneously while adjusting to changing priorities. Must possess critical thinking skills and be capable of
  making independent decisions.
• Excellent verbal and written communication skills are necessary to interact effectively with
  colleagues, clients, and other stakeholders. Attention to detail and the ability to maintain confidentiality. Strong interpersonal skills,
  including professionalism, friendliness, and the ability to work well in a team.
• Proficiency in computer applications, including
  word processing, spreadsheets, and presentation software. Knowledge of office equipment, such as printers, scanners, and fax machines.
• High-level of proficiency in MS Office suite and the propensity to become proficient in Blackbaud (or equivalent customer relationship
  management system) and related technical systems.
• Exhibits development program values of integrity, civility, collaboration,
  innovation and impact.​

Application Deadline: June 25, 2023

Application
Process: For full consideration for the role, all candidates must complete an online application and include a resume and
cover letter. Candidates may create a profile through https://jobs.uif.uillinois.edu. For further information regarding application procedures, contact Foundation Human
Resources at [email protected].

THE UNIVERSITY OF ILLINOIS FOUNDATION

IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER