University of Florida Looking for Program Assistant – UF Area Health Education Program (AHEC) Full Time

Job No: 527373
Work Type: Staff
Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Education/Training/Instructional Design,
Office/Administrative/Fiscal Support, Veteran’s Preference Eligible, Counseling/Community Outreach/Social Work
Department:
29690000 – MD – UF AHEC PROGRAM OFFICE

Job Description

Classification Title:

Program Assistant

Job
Description:

The University of Florida Area Health Education Program (AHEC) welcomes candidates for a Program Assistant opportunity.
The Program Assistant assists in the implementation of tobacco program activities within the UF AHEC Program. A major responsibility of the
position involves the management of statewide tobacco cessation referrals, which includes the processing of faxed referrals from providers,
and providing technical assistance to statewide users. As an integral member of the AHEC tobacco team, the position provides clerical and
administrative support to team members, such as reproducing and distributing calendars of UF AHEC cessation classes, distributing
educational materials and supplies to UF partners and to the four Centers, and assisting with the coordination of tobacco training and
cessation activities. The position will work at the UF AHEC Office located at UF’s East Campus on Waldo Road. Funding for this position is
from Tobacco Settlement Dollars from the Florida Department of Health, which specifies that supported employees must not be tobacco users.

More About This Role
Conducts daily review of statewide S-Fax referrals for tobacco cessation and enters the
referral information into the Tobacco Free Florida AHEC Cessation Tracking (TFFACT) system on all business days Monday – Friday except state
and UF holidays. Provides technical assistance to statewide users at other Florida AHEC Programs and Centers.

Serves as a public
contact for the office and the tobacco program by answering inquiries about Tobacco Free Florida cessation options, communicating
information about AHEC tobacco cessation services, and answering questions within established guidelines. Assists with answering the
dedicated tobacco cessation phone line, making reminder and follow-up calls to participants, and initiating calls to those referred by
providers. Assists the Health Educator by serving as a backup facilitator for tobacco cessation classes at UF Health clinical facilities.

Assists the Education and Training Specialist with the preparation and implementation of the annual ATTAC-IT program for
approximately 600 health professions students, including the compilation and distribution of program materials, managing the logistics on
the event day, and completing post-event requirements.

Provides general clerical and administrative support to tobacco team members
including, but not limited to, preparing mailings, routine documents, correspondence, spreadsheets and reports; running errands for the
department including going to campus to pick up mail and periodic delivery of tobacco cessation materials to UF clinics and departments; and
assisting with meetings and special events

Serving as support on the Tobacco-Free Task Force and participating in various health
fairs and events to present tobacco health education, as well as promoting the tobacco control program and tobacco-free campus.

The City of Gainesville

Join us in Gainesville, Florida! As a Donor Relations and Event Coordinator,
you’ll thrive in a vibrant city with a low cost of living, excellent public schools, Division I NCAA sports, and no state income tax. Enjoy
the beauty of nature parks, bike trails, and mild winters, along with easy access to stunning beaches and renowned theme parks for the
perfect day trip. Embrace a dynamic lifestyle in Gainesville while making a meaningful impact in this diverse and innovative community as a
Program Assistant for the College of Medicine.

Expected Salary:

$17.00 to $19.50 per hour

This position is eligible
for great benefits, including health, dental, and vision insurance plans, retirement plans, and paid time off.

Minimum
Requirements:

• Bachelor’s degree; or an equivalent combination of education and experience.
• Valid Florida driver’s license
  and to personal vehicle. The employee will use their own vehicle to complete job duties. Compensation for mileage at the state rate will be
  given for personal vehicle usage.
• Must not be a tobacco user, including vaping, as required by AHEC’s state tobacco contract with
  the Florida Department of Health.

Preferred Qualifications:

Ideal candidate will possess:

• Proven ability to
  communicate professionally and effectively both verbally and in writing
• Attention to detail and accuracy in data entry
• Bachelor’s degree in appropriate area of specialization (i.e. Health Education and Behaviors, Public Health)
• Excellent
  communication and computer skills
• Detail-oriented with strong interpersonal skills and ability to build and maintain effective
  working relationships
• Self-motivated and a team player
• Experience in applicable health field and interest in tobacco
  prevention and cessation
• Experience with computers and Microsoft Office (Word, Excel, PowerPoint)

Special Instructions
to Applicants:

To apply, please upload your current resume, a letter of interest, and three professional references with your
application.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of
your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference
Page for more specific information.

If an accommodation due to a disability is needed to apply for this position, please call
352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are
conducted in accordance with Florida’s Sunshine Law. This job requisition has been reposted; current applicants remain under consideration
and need not reapply.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end
date.

Health Assessment Required:
No

Applications Close: 20 Jul 2023

To apply, visit https://explore.jobs.ufl.edu/en-us/job/527373/program-assistant-uf-area-health-education-program-ahec

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual
orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and
veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary
administration, benefits, and training.

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