University of Denver Hiring for Executive Assistant, Business and Financial Affairs at Colorado, USA, Denver Full Time

The primary role of BFA is to oversee the fiscal management, business operations and built environment of the University. We provide leadership and support for the stewardship of the financial and physical environment to strengthen the University of Denver community with an unwavering commitment to diversity, equity and inclusion and a continual focus on the efficiency and effectiveness of business operations.

Position Summary

The Executive Assistant will play a crucial role in maintaining the efficiency and effectiveness of the Business and Financial Affairs office. They must be an effective, professional, and a diplomatic liaison for the Senior Vice Chancellor to a variety of audiences including University leadership, staff, trustees, alumni, and other constituents (internal and external). This employee must be able to multi-task and prioritize many competing deadlines and timelines. Confidentiality and attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of Inclusive Excellence.

Essential Functions

Manage calendar for the Senior Vice Chancellor. Plan and coordinate the Senior Vice Chancellors schedule, providing support in prioritizing the Senior Vice Chancellors time and attention.

Provide scheduling support for individuals reporting to the SVC BFA.

Compose and prepare correspondence.

Compile and support in the design of presentation materials for Board of Trustees from BFA units, including the Monthly Financial Performance Update for the Finance and Budget Committee.

Provide support for department and sub-committee meetings as needed, including, preparing agendas and materials for meetings, as well as taking minutes for meetings.

Complete expense reports and travel arrangements for the SVC.

Serve as the building coordinator for the Mary Reed Building and emergency contact for streamlining communications and coordinating building work and emergency access as needed.

Summarize key accomplishments across reporting units on a weekly basis as well as develop and distribute a quarterly e-newsletter to the division and other interested campus constituencies.

Assist the SVCs leadership team with specific projects as deemed appropriate and assist with general BFA needs, as necessary.

Perform other duties as requested and assigned by the SVC.

Knowledge, Skills, and Abilities

Organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Strong people skills and the ability to build relationships with stakeholders, including staff, executive and senior leadership, and external partners and donors.

Excellent written and verbal communication skills.

Demonstrated initiative-taking approaches to problem-solving, with strong decision-making capability.

Highly resourceful team-player, with the ability to also be extremely effective independently.

Demonstrated ability to collaborate with diverse individuals.

Proven ability to manage confidential information with discretion, an individual with impeccable integrity and high ethical standards.

Ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.

Demonstrated ability to achieve high performance goals and meet deadlines in a challenging environment.

Ability to be a forward-looking thinker, who actively seeks opportunities and proposes solutions.

Challenge the status quo and embrace continuous improvement opportunities.

Proficiency in Microsoft Office including PowerPoint, Outlook, Excel, and Word.

Required Qualifications

Minimum of three (3) years of experience supporting senior level staff.

Prior experience in providing administrative support at the executive level.

Preferred Qualifications

Bachelors degree

Ability to translate financial information into graphical presentations

Experience in utilizing Tableau software

Experience working on a diverse team

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often, and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on July 26, 2023.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 9.

Salary Range:
The salary range for this position is $55,000 – $70,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.