University of Denver Hiring for Assistant to the Chair, Center for World Languages and Cultures at Colorado, Denver, USA Full Time

The Center for World Languages and Cultures (CWLC) promotes engaged learning, teaching, and practice of the worlds languages and cultures; integrates languages and cultures into all disciplines and fields of study; and builds and supports interculturally competent communities through the exploration and experience of languages and cultures at the University of Denver with its local and global communities and partners. The CWLC is strongly committed to building a diverse and inclusive educational environment, which is in full accord with the value DU places on its commitment to diversity, equity, and inclusion.

Position Summary

The Department Assistant provides budget management, office management, academic program coordination, and administrative support to the CWLC within the College of Arts, Humanities, and Social Sciences (CAHSS). Duties include management of departmental and grant budgets, performing daily fiscal transactions, supporting faculty recruitment processes, faculty reappointment and promotion reviews, academic program support and coordination, supervision of student employees, managing departmental forms, documents, webpages, and social media accounts, and handling the day-to-day business operations of the department.

The ideal candidate must be able to work independently under general direction, and must be able to provide excellent service to students, faculty, and staff under a variety of circumstances.

Essential Functions

General Administrative Duties

• Greet and assist visitors to the main office
• Answer questions from students about programs and academic offerings
• Monitor and respond as appropriate to department email and voicemail accounts
• Perform space allocation analysis and adjustments (as required)
• Work closely with director and associate director on planning and implementation of various initiatives and events
• Assist with program promotion via social media, website, flyers; respond to program inquiries
• Maintain and manage departmental records and compile/send information to stakeholders on behalf of the department
• Serve as a liaison with the administrative staff of the Language, Literature & Culture and Spanish Language, Literacy & Culture Studies departments.
• Other duties as assigned by the director to support department functions

Coordinate Center Processes

• Coordinate course scheduling and class assignments quarterly, in collaboration with the Registrars Office and CAHSS Deans Office
• Support all aspects of faculty and adjunct recruitment including: preparation of job posting materials, monitoring of applications, scheduling candidate interviews, making travel arrangements for candidates, processing reimbursements for searches
• Complete hiring paperwork for faculty, adjuncts, benefitted/non-benefitted staff
• Assist departmental committees in compilation of promotion and tenure files for faculty
• Assist chair as needed with sabbatical applications/approvals

Manages and Monitors Center Budgets

• Budget planning, forecasting, monitoring and reconciliation, including grant and endowment funds.
• Manage daily transactions including: accounts payable/receivable, grants and endowments, p-card reconciliation, reimbursements
• Communicate CAHSS budgetary guidelines to faculty members.
• Book travel accommodations for faculty.
• Process timesheets and payroll for departmental work-study and other staff positions
• Perform year-end reconciliation and other year-end tasks based on DU and CAHSS training.

Knowledge, Skills, and Abilities

• Excellent written and oral communication skills
• Ability to work independently under general direction and handle problems and non-routine situations by determining appropriate action within guidelines, policies, and procedures
• Ability to read and interpret documents such as procedure manuals, reports, and other pertinent information.
• Ability to interact with CAHSS faculty, employees, and students communicate effectively and sensitively with students, faculty, and staff from a diverse range of backgrounds.
• Ability to do basic math and accounting, work with spreadsheets, learn finance/budget reports.
• Proficiency with relevant technologies, including: Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to be adaptable/flexible
• Ability to develop and maintain good working relationships
• Ability to take and receive direction
• Strong organizational skills and attention to details
• Ability to problem solve, prioritize, and multi-task

Required Qualifications

• Bachelors degree or equivalent combination of experience and education obtained in other work settings such as the military or non-profit organizations.
• 1-2 years of experience in an office support setting.

Preferred Qualifications

• Experience and/or training in basic bookkeeping, accounting, and/or accounts payable and receivable
• Experience working in a university environment and skilled at providing service to others in a culturally competent manner
• Familiarity with Banner, Executive Dashboard, Concur, or other similar financial and data tracking systems.
• Experience managing social media accounts in a professional setting

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. Fri July 7th, 2023(MST)

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $22.00-$23.25

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.