University of Denver Hiring for Assistant Director of Auxiliary and Operations at USA, Colorado, Denver Full Time

The Department of Facilities Management and Planning supports the mission of the University of Denver’s physical resources to provide a healthy and safe educational environment for the campus community through services of the departments of Capital Projects and Planning, Facilities Management, Parking & Mobility Services, Auxiliaries & Real Estate, and Business & Operations.

Position Summary

Reporting to the Executive Director of Facilities Management, the incumbent manages and monitors the day-to-day operations, including routine and predictable maintenance, preventative maintenance, and minor renovations as assigned by the Director of Facilities Management, The National Cable Center, The University owned or leased student housing, or University-owned Greek Property. The position coordinates the activities of the Housing Maintenance Shop, The Ritchie Center Maintenance Shop (inclusive of Greek housing maintenance technicians), the facility conversion & support work group, the ice maintenance work group, and mail & central receiving operations.

Typical responsibilities include: Ensuring resources are deployed efficiently to support the ongoing maintenance, conversion, assigned HVAC staff and mail and receiving team. Coordinating lifecycle, modernization, and renovation projects. Soliciting bids and managing the Department’s procurement; monthly budget monitoring; coordinating multiple service requests. Ensuring each sub-department provides efficient and effective service and establishes relevant KPIs and visualization tools. Report writing as needed. Data analysis as needed. Tracking work and billing clients as appropriate. Utilizing the computerized maintenance management system (CMMS) to assist the sub-departments with their management oversight. Coordinating Greek billing and the collection of receivables.

Essential Functions

In addition to following the University of Denvers policies and procedures, principal responsibilities include, but are not limited to:

Supervise the daily operations staff to ensure work quality is excellent, and work quantity is appropriate.

Manage work unit budget and procurement of materials and services to maximum effect.

Manage projects related to real property, Greek housing, the Ritchie Center, and Student Housing.

Interact with various internal and external constituents in writing, on the phone, and in person.

Manage project requests, billing, and receivables in compliance with multiple leases and/or existing departmental agreements.

Data analysis and report writing.

Evaluate staff performance, coach and mentor employees as needed.

Ensure facility automated controls are working within the prescribed limits and that the building(s) operate efficiently.

Knowledge, Skills, and Abilities

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers for the organization.

Ability to calculate figures and amounts such as weights, measures, discounts, interest, proportions, and percentages. Ability to apply concepts of primary and intermediate algebra.

Ability to solve practical problems and deal with various concrete variables in situations where only limited standardization exists.

Ability to interpret multiple instructions furnished in written, oral, diagram, or schedule form. Ability to quickly assess various data in emergencies to develop effective solutions.

Knowledge of the assigned areas methods, materials, tools, equipment, codes (e.g., OSHA, EPA, building), and regulations.

Knowledge of the trades occupational hazards, safety regulations, and safety precautions.

Knowledge of the construction and operational principles of assigned area systems. Some knowledge of engineering concepts.

Knowledge of the principles and practices of supervision; ability to understand and apply University and Department policies and procedures consistently and fairly.

Ability to plan, assign and supervise the work of others effectively.

Ability to operate a variety of equipment required for the performance of duties.

Ability to read, interpret and work from service manuals, blueprints, sketches, diagrams, and technical specifications.

Ability to maintain various records, prepare reports, and order supplies, using computerized and manual systems.

Ability to make estimates of time and materials required for work projects.

Ability to establish and maintain effective working relationships with various professional, non-professional, and skilled trades personnel.

Ability to respond to emergencies and work a flexible schedule when workload requires.

Required Qualifications

Bachelor of Arts or Science in Management, Engineering, Architecture, or Real Estate & Construction Management.

Minimum of five years of management experience.

Demonstrated Customer Service skills with a variety of clients.

Proficient with MS office products, database management, Adobe Acrobat, computerized maintenance management system, HVAC controls such as Johnson Controls, and Mail Tracking Software.

Preferred Qualifications

Bachelor of Arts or Science in Engineering

Proficient with Auto Cad, MS Project, or similar product

Working Environment

In addition to a standard office environment, while performing the job duties, the employee may regularly work near moving mechanical parts, in high, precarious places; and in outside weather conditions and may be exposed to wet and/or humid conditions. The work environment may include exposure to extreme heat, risk of electrical shock, chemical exposure, confined spaces, and vibration while working in and around the various facilities. The noise level in the work environment is usually moderate.

Physical Activities

The position requires the ability to see well enough to read standard text; speak well enough to converse on the telephone, radio, and public address system; hear well enough to converse on the phone and communicate with groups; ability to climb ladders and stairs; the manual dexterity to write, type and use a calculator; strength to lift and carry up to 50 pounds; be able to stoop and move around the facilities including areas that may be inaccessible by elevator such as roof inspections, catwalks, swimming pools, apartment buildings.

Work Schedule

University operating hours are Monday – Friday, 8:00 a.m. – 4:30 p.m. Work schedule may vary.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) May 26, 2023.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:

The salary grade for the position is 14.

Salary Range:

The salary range for this position is $100,000-$120,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits:

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

Resume

Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.