University of Denver Hiring for Administrative Assistant, Alumni Engagement & Career Development at Colorado, USA, Denver Full Time

About the University of Denver

The University of Denver (DU), a private university, is the oldest independent university in the Rocky Mountain region, with approximately 12,900 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University – very high research activity as a Doctoral/Research University. Financial Times Higher Education, U.S. News, and The Princeton Review have consistently ranked DU among the nations top 100 universities and among the top three universities in the state of Colorado.

The University of Denver embodies the spirit of exploration and discovery that define our region and our history. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower Pioneers to make a difference around the world.

About DU Advancement

In preparation for the most ambitious philanthropic campaign in the Universitys history, the University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni relations, development, and student and alumni career services, DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

The University of Denver and DU Advancement deeply value inclusive excellence, recognizing that its success is dependent on how well it values, engages, and includes the rich diversity of constituents. As a part of that effort, we are continuing to grow a team of inclusive, collaborative, inquisitive, innovative, ethical, and transparent advancement professionals who possess deep mutual respect for one another and for our shared profession.

Position Summary

The Administrative Assistant supports a team of advancement professionals. The Administrative Assistant manages several business functions within their assigned team (including scheduling, travel arrangements, meeting preparation, customer service, and general correspondence). In addition to these business functions, the Administrative Assistant is also responsible for partnering with the leader in their area to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with program development strategies, executing events, data entry, special projects, as well as other activities.

This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The Administrative Assistant must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, campus colleagues, donors, alumni, parents, and other constituents.

Essential Functions

Administrative Coordination

• Supports the leader in their assigned team to effectively manage their portfolio of responsibilities. This may include specific assignments related to monitoring team-based and division goals, research and data compilation, data entry, business process improvements, meeting logistics, as well as purchasing and resource management.
• Provides full administrative assistance to their functional area leader. Manages calendars to schedule meetings with staff, campus colleagues, consultants, vendors and others. Coordinates travel arrangements, as needed.
• Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
• Serves as a strong liaison and provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, and others.

Budget Coordination

• Prepares expense reports and reimbursement requests on behalf of their assigned team.
• Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

• Organize and facilitate trainings, meetings, and small events as needed.
• Research and prepare reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc).

Talent Operations

• Develop and execute interview strategies for their functional area in partnership with the Assistant Director of Talent Operations and hiring managers with a commitment to fair, equitable, and competitive recruitment processes including scheduling multi-phase interview processes.
• Serve as an Advancement brand ambassador for applicants by communicating with applicants and coordinating robust interview activities.
• Ensure effective communication with hiring managers throughout the interview process.
• Update and maintain applicant and search records in the applicant tracking system.
• Facilitate new employee onboarding.

University Citizenship

• Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
• Model “One DU” leadership.

Knowledge, Skills, and Abilities

• Outstanding attention to detail and commitment to quality.
• Excellent interpersonal skills, including verbal, written and organizational skills.
• An understanding and attitude of customer service; ability to be very flexible and adapt to change.
• Must be able to manage time well, particularly while managing competing priorities.
• Must be able to work independently and as a part of a group.
• Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
• Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact.

Required Qualifications

• Bachelors degree or equivalent combination of education and work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification).
• 2 year of professional administrative or related experience.

Preferred Qualifications

• Experience working in a non-profit or similarly complex setting.

Working Environment

• Standard open office environment.
• Noise level is quiet to moderate.
• Eligible for hybrid work.

Physical Activities

• Ability to sit in front of a computer for an extended period.
• Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs. with assistance.

Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m., some nights and weekends as required

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 18, 2023.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $18.00 – $24.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers’ Rights (“POWR”) Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver’s Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.