University of Connecticut Hiring for UConn SHaW Electronic Health Records Specialist at Storrs Campus Full Time

Search #: 498040
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services

JOB SUMMARY

The Electronic Health Records Specialist is a 12-month position located on the Storrs Campus. Under the general supervision of the Student Health and Wellness (SHaW) Health Information and Privacy Manager, this position coordinates and provides assistance in compiling, processing, and maintaining the medical records of UConn students in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of healthcare standards of care. Uses various classification systems to categorize patient information for databases and to maintain the integrity of patients’ medical and treatment histories. Works with SHaW Clinical Applications Analyst on programming and building queries and forms.

This position will be hired at either the Administrative Program Support 1 classification or the Administrative Program Support 2 classification dependent, in part, upon the incumbent’s experience, skills, abilities, and training as determined by the University. The Administrative Program Support 1 serves as an entry-level or early career progression who will work under more direct supervision and will regularly provide information on finished materials and completed tasks to others. The Administrative Program Support 2 performs a similar scope of duties with greater independence, working under general supervision and handling most work situations within established practices and procedures.

SHaW is committed to diversity and inclusion, competence in working with culturally and ethnically diverse populations, and awareness of how issues of difference, power, and privilege manifest in higher education environments. The ideal candidate promotes health equity and reduces health disparities by demonstrating and supporting an understanding, sensitivity, and appreciation for health equity, social justice, cultural humility, and inclusiveness.

DUTIES AND RESPONSIBILITIES

Under the general supervision of the Student Health and Wellness Health Information and Privacy Manager, this position ensures that the health information maintains its quality, accuracy, accessibility, and security in both paper files and electronic systems.

Assists in auditing student patient records for compliance with regulatory requirements, ensuring that the information maintains its quality, accuracy, accessibility, and security while adhering to best practices for security and patient confidentiality.

Abstracts clinical information; compiles and organizes information requiring the understanding and evaluation of data sources. Performs various health record data analyses and compiles data into reports while maintaining data integrity. Works with appropriate departments concerning missing data elements needed for abstraction and regulatory compliance.

Acts as the electronic health records (EHR) super-user for the Department by providing training to providers on how to use the EHR; by working with appropriate departments to build queries and electronic forms that convert clinical workflows into electronic systems and optimal documentation processes.

Assists in the development of forms, fields, and processes into the EHR to support clinical, patient, and administrative needs.

Trains and supervises clerical or student staff on established processes and maintenance of the medical record.

Transmits information and serves as an authoritative resource regarding policies and procedures relating to the medical record, with the responsibility to occasionally interpret such policies and procedures. Discusses patient information with physicians, other providers, and insurance professionals.

On behalf of the Health Information and Privacy Manager, regularly communicates with other University offices and/or outside agencies to request or provide information or to clarify procedures.

Is responsible for all aspects of the electronic EHR, including reviewing the EHR for accuracy, completeness, and compliance with regulations, policies, and procedures; identifies and follows up to resolve problems, referring most new, unusual, or difficult problems to supervisor.

In assigned area of responsibility, reviews operating procedures for efficiency and effectiveness; recommends changes or improvements in the EHR; participates in planning and decisions regarding new or changed procedures.

Devises, modifies, and/or supervises the maintenance and coordination of complex systems, records, and/or data systems that may be computerized.

Perform routine administrative functions of the office, including scanning, assembly, and management of paper components of the medical record; helps to eliminate paper components of the record; coordinates workflow and processes administrative paperwork.

May be responsible for coordinating related administrative functions.

Supports interdepartmental programs, by sending and managing communications with students and monitoring program completion.

Performs related duties as required.

MINIMUM QUALIFICATIONS

Administrative Program Support 1

Associate’s degree and two to three years of experience with record-keeping systems. An equivalent combination of education and experience may be considered.

Good organizational and interpersonal skills

Proficient in Microsoft products.

Demonstrated understanding of and stated commitment to diversity, inclusion, and equity issues.

Demonstrated experience working with diverse populations.

Excellent verbal and written communication skills.

Administrative Program Support 2

Bachelor’s degree and two years of related experience; Associate’s degree with 4 or more years of related experience, or an equivalent combination of education and experience.

Experience working in a medical office setting.

Demonstrated knowledge of electronic health records.

Good organizational and interpersonal skills.

Proficient in Microsoft products.

Demonstrated understanding of and stated commitment to diversity, inclusion, and equity issues.

Demonstrated experience working with diverse populations.

Excellent verbal and written communication skills.

PREFERRED QUALIFICATIONS

For Both Classifications

Experience working in a medical office setting.

Experience working in an academic setting.

Strong analytical and problem-solving skills

Working knowledge of medical terminology.

Experience working in electronic health record systems.

Demonstrated knowledge of electronic health records.

Strong analytical and problem-solving skills.

Working knowledge of medical terminology.

Five-plus years of experience in electronic medical record systems.

APPOINTMENT TERMSThis is a permanent, 12-month position located on the Storrs Campus with a full range of state health and retirement benefits. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLYPlease apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498040 to upload a resume, cover letter, and contact information for three (3) professional references. Incomplete applications will not be considered. Evaluation of applicants will begin immediately and will continue until the position is filled.

Student Health and Wellness is expanding services and is currently hiring for a variety of positions related to students’ mental health and wellness. SHaW encourages qualified applicants to apply for multiple positions of interest.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The University of Connecticut is an AA/EEO Employer.

Advertised: Jan 08 2024 Eastern Standard Time
Applications close: