University of Colorado Boulder Looking for HR and Administrative Manager Full Time

Requisition Number: 56110
Location: Boulder
Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 02-May-2024
Date
Posted:

Job Summary

JILA encourages applications for an HR and Administrative Manager! This position serves as
the primary contact for Diversity, Equity and Inclusion (DEI), Human Resources (HR) and administrative operations at JILA and furthers the
mission of JILA by providing management, coordination and support for the human resource activities, Justice, Equity, Diversity and
Inclusion (JEDI) work, community engagement, and the travel and supply office. This role will collaborate and actively engage with a wide
variety of JILA (both CU and NIST) Fellows, Staff, Students and postdocs on areas within the scope of responsibilities including DEI, HR,
travel, procurement and administrative operations to ensure coordination and communications across the Institute to achieve effective and
efficient operations of the joint institute overall. This role will participate in HR and DEI-related campus-wide working groups and
communities to support and enhance JILA and CU performance. This full-time position typically supervises two full-time positions including
Supply Manager and Community Engagement Coordinator. This position also provides joint supervision, along with JILA Fellows, for three
Fellows Assistants. This position reports to the JILA Chair.
The University of Colorado Boulder is committed to building a culturally
diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity
employer, including veterans and individuals with disabilities.

Who We Are

JILA was founded in 1962 as a joint
institute of CU Boulder and NIST (National Institute of Standards and Technology). JILA staff, fellows, students and scientists work
together as a team to support and advance research at the frontiers of science. JILA’s fellows include two Nobel laureates, Eric Cornell and
John Hall.

JILA’s CU members hold faculty appointments in the Departments of Physics; Astrophysical and Planetary Science; Chemistry
and Biochemistry; and Molecular, Cellular, and Developmental Biology; as well as in the School of Engineering (JILA pays for summer
research, funding 32 Fellows). NISTs Quantum Physics Division members hold adjoint faculty appointments at CU in the same departments. Each
year, JILA scientists publish more than 200 original research papers in national and international scientific journals & conference
proceedings.

What Your Key Responsibilities Will Be

JILA Human Resources and Diversity, Equity and Inclusion

• Serves as the HR/DEI lead for University employees, leading and coordinating day-to-day and long-term activities to ensure
  consistent application across JILA and within CU and NIST requirements.
• Develops and ensures implementation of a JILA-wide
  community-building plan to extend and strengthen intra-institute relationships and collegiality in support of JILA Values.
• Oversees
  and leads CU-JILA staff recruitment, collaborating with Hiring Supervisors and CU Boulder Human Resources recruitment.
• Serves as the
  JILA liaison with CU HR on performance processes and implements personnel decisions determined by the JILA Chair and Executive Committee and
  approved by CU HR/Legal.
• Develops and implements JILA personnel policies including, but not limited to, those related to
  evaluations, promotions and advancement.
• Provides guidance and support to JILA Supervisors to ensure consistency within JILA and
  adherence to CU HR policies and procedures.
• Develops and implements overall professional development plan for CU-JILA staff in
  coordination with JILA Supervisors.
• Ensures staff are advised of training opportunities and requirements and monitors completion of
  training requirements.
• Responsible for staying current and ensuring compliance with CU policies, procedures and system
  applications.
• Collaborates with the NIST Administrative Officer on issues that impact the administrative operations of the NIST – CU
  Cooperative Agreement and JILA Staff.
• Administers JILA recognition and award programs.
• Leads and coordinates JILA DEI
  efforts:
• Develops and presents for Fellow approval: JEDI goals action plans, goals and initiatives in collaboration with JEDI
  Facilitators, Fellows, students, staff and researchers.
• Ensures progress on JILA Excellence in Diversity and Inclusivity
  initiatives, engaging with the broader CU DEI program to improve DEI at JILA.
• Prepares and presents an annual progress report on
  JEDI activities to JILA.

JILA Administrative Operations

• Provides institutional and administrative
  leadership and support for JILA-wide activities and official functions
• Provides operational advice and support to the JILA Chair
  including:
• Schedules of JILA meetings, arranging rooms and other logistics
• Prepares JILA-wide
  communications
• Provides project management support
• Gives strategic advice and information to support the JILA Chair and
  Executive Committee in making administrative decisions and resource allocations
• Takes minutes of JILA Fellow and Executive Committee
  meetings
• Serves as a backup for preparation of JILA Fellow and Executive Committee meeting agendas and supporting material and for
  ballot votes.
• Ensures areas of administrative responsibility including travel, reimbursements, procurement and related activities
  operate efficiently, effectively and in compliance with University and sponsor polices by:
• Develops, implements, and monitors
  standard processes
• Ensures adequate staffing and recommends staffing to Chair
• Provides guidance and advice to CU-JILA
  administrative staff concerning CU Boulder and JILA administrative policies, procedures and functions
• Supervises the provision of
  administrative support for research support activities including travel, scientific conferences, visitor services, reimbursements and
  purchasing/travel card reporting.

Communication and Customer Service

• Builds rapport and trust with
  internal customers by communicating positively and constructively, fostering a collaborative work environment.
• Communicates standard
  processes and opportunities for identified administrative staff improvements.
• Works with internal and external partners to
  understand their needs, expectations, and feedback, and delivers high-quality service that meets or exceeds their
  standards.
• Addresses internal and external customer inquiries, manages expectations and ensures customers understand the type and
  level of service available and expected time frames.

What You Should Know

• This position offers a primarily on-site
  work modality with one day of remote work per week.

What We Can Offer

The hiring range for this position is
$85,000 – $95,000 annually.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement,
paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers
an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelors degree and three years of relevant professional experience, or an equivalent combination
  of education and experience may substitute.

What You Will Need

• Demonstrated dedication to diversity and inclusion
  initiatives and to supporting diverse populations.
• Ability to organize and successfully manage multiple projects occurring at the
  same time.
• Willingness to mentor and aid research students, staff and faculty.
• Internal motivation with the ability to work
  independently as well as in cooperation with an interdisciplinary team.
• Ability to anticipate the needs of the broader
  team.
• High degree of professionalism and ability to maintain confidentiality.
• Demonstrated excellent communication skills
  including written, verbal, interpersonal and presentations.
• Ability to work effectively in a working environment with multiple
  interruptions.
• Ability to establish and maintain positive and cooperative working relationships.
• Proficient in using
  Microsoft Office programs.

Special Instructions

To apply, please submit the following materials:

1. A current
   resume.
2. A current cover letter.

You will not be asked to upload references at this time. Please apply by 5/2/23 for
consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/HR-and-Administrative-Manager/56110

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