University of Colorado Anschutz Medical Campus Looking for Center Coordinator Full Time

Job
Summary: We are looking for an outstanding coordinator and liaison to provide administrative, stakeholder relations, and
program support to the Ludeman Family Center for Women’s Health Research and serve as program and operational support to the Deputy Director
and as needed to the Center Director. You will interact regularly with the Advisory Board, Senior Faculty, center scientists and affiliated
internal CU and external constituencies and stakeholders to support the Ludeman Family Center for Women’s Health Research exercising
discretion concerning sensitive financial and personal information. You will be tasked with supporting the program leads (Business Services
Principals) with respect to fundraising and stewardship activities, research programs, education and outreach initiatives and communications
activities designed around the operational and strategic goals of the center. In order to be successful in this role, you will need to have
professional-level experience in customer service, administrative functions, which includes complex scheduling, calendar management, and
event planning experience.

Key Responsibilities

Administrative duties (35%) include but are not limited
to:

• Serve as administrative lead contact for the Advisory Board, Senior Faculty, Scientific Council and other key stakeholders.
  Due to the type of information involved, discretion is needed.
• Manage and disseminate Ludeman Center team meeting and Advisory
  Board & Advisory Board committee (executive, finance, major gifts, governance) meeting agendas and minutes including overseeing board and
  committee records, tracking documents and rosters, and coordinating meeting materials, catering and other supports for meetings and
  events
• Serve as a primary source of expertise and support for software programs, including project management platforms
• Serve as owner of the Ludeman Center calendar and scheduler for regularly occurring and ad-hoc meetings and events involving internal
  and external stakeholders, including coordinating with other team members and keeping them apprised of events, meetings, and staff
  schedules
• Maintain responsibility for electronic and manual filing systems (e.g., SharePoint, binders, donor files, etc.). Manage
  requests by stakeholders, receive mail and email, manage the general Ludeman Center inbox and answer Ludeman Center phone calls.
• Manage supply levels and order, organize and maintain supplies, brochures and educational materials
• Seek out and implement best
  practices for administration of a center
• Other administrative duties as assigned

Fundraising duties (25%) include but
are not limited to:

• Assist with the Ludeman Center’s largest fundraising event by tracking commitments and invoicing process to
  ensure timely payments
• Monitor grants to ensure proposals and reports are submitted on time; track grants/donations and run reports
  as needed
• Create, document, track and coordinate call lists, thank you letters, cards for the Deputy Director, Director and others
  to provide proactive cultivation and stewardship as detailed in the stewardship plan
• Assist in implementing the donor and
  participant journey
• Monitor the Center’s contact database to ensure updates occur regularly
• Draft fundraising materials,
  including grant proposals, budgets, reports, letters, presentations, invoices and forms as assigned
• Develop and execute
  fundraising, donor cultivation and recognition events
• Research and order stewardship materials
• Develop and maintain a deep
  understanding of Ludeman Center priorities and programs
• Represent the Ludeman Center at various fundraising events
• Learn
  and implement best practices for fundraising and stewardship

Program Support duties (40%) will include but are not limited
to:

• Coordinate logistics for education and outreach events, including:
  • contacting catering and other vendor
    services
  • ordering supplies and promotional items
  • managing RSVP’s, registrations, and nametags for events
  • developing and managing schedules for volunteer teams
  • securing travel arrangements and itineraries for visiting professors and
    conference speakers and
  • working with Finance Lead in completing required University forms for events
• Provide
  technical support for event participants and attendees including coordinating webinars for the Ludeman Center
• Assist in promoting
  and reporting events and accomplishments to stakeholders through social media, website and other channels
• Review and update the
  website regularly
• Format and send Ludeman Center emails via Marketing Cloud
• Maintain responsibility for email distribution
  lists in Salesforce and Outlook and physical mailing lists in cooperation with the Office of Advancement
• Assist in drafting
  communications and editing materials
• Serve as point person for Cvent registration platform, including building registration
  templates, managing registration lists, obtaining timely approvals and responding to inquiries for various events
• Staff events,
  including exhibition booths at community events
• Assist with post-event follow-up including sending and reporting event surveys
• Learn and implement best practices for program support

Work Location: Hybrid—currently this position is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings and
events. Why Join Us: The Ludeman Family Center for Women’s Health Research at the University
of Colorado Anschutz Medical Campus invests in and conducts groundbreaking research in women’s health and sex differences with a current
focus on cardiovascular diseases, diabetes and the intersection of physical and mental health. Given that research on women’s health was
largely not included in studies until the 1990s and has historically been underfunded, the Ludeman Center is dedicated to funding the next
generation of scientists focused on women’s health and sex differences research. In addition, we are committed to mentoring and training
young scientists while educating the community and healthcare providers about findings in the field.

The University of Colorado
offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid
time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/e
mployee-services/benefits-wellness.

Diversity and Equity: The University of Colorado
Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university
strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic
minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to
diversity and equality in education and employment. Qualifications: Minimum
Qualifications:

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences,
  healthcare administration, public administration, communications, information systems, or a directly related field from an accredited
  institution and 2 years of professional level experience including general administrative service experience, which included complex
  scheduling, calendar management, and/or event planning experience.
  • Substitution: Appropriate education will substitute for the
    required experience on a year-for-year basis.

Preferred Qualifications:

• Experience
  interacting with donors, volunteers and/or volunteer boards including correspondence and event planning
• Three years of
  administrative service experience
• Experience in program management
• Experience managing databases using electronic
  software.
• Basic graphic design skills.
• Experience in website management and registration tools
• Experience
  working in a university or healthcare environment.

Competencies/Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working
  relationships with employees at all levels throughout the institution.
• Ability to manage complex scheduling utilizing software,
  such as Outlook, for arranging meetings with multiple attendees, special events, conferences, and symposiums.
• Experience that
  demonstrates strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse
  backgrounds.
• Ability to establish and maintain effective working relationships with donors, constituencies and stakeholders
  including stewardship.
• Ability to produce accurate and timely work products.
• Ability to manage multiple projects with
  competing deadlines.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently
  with minimal supervision.
• Ability to maintain confidentiality and exercise appropriate discretion with information.
• Strong technical skills including proficiency in Outlook, Excel, Word and PowerPoint.

Applicants must meet minimum
qualifications at the time of hire. How to Apply: For full consideration, please submit
the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and
   interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references including name, address, phone
   number (mobile number if appropriate), and email address

Questions should be directed to: Colleen Church, [email protected] Screening of Applications Begins: Immediately and continues until position is
filled. Anticipated Pay Range: The starting salary range (or hiring range) for this position
has been established as:

$58,793 – $72,000.

The above salary range (or hiring range) represents the University’s
good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime
compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado
provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

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ADA Statement: The University will provide reasonable accommodations to applicants with disabilities
throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact
the Human Resources ADA Coordinator at [email protected]
a>​. Background Check Statement: The University of Colorado Anschutz Medical Campus is
dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we
conduct background investigations for all prospective employees. Vaccination Statement: CU
Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated
hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of
the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform
certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.