Office & Special Projects Coordinator
University of California Los Angeles
Requisition Number: 40494
Salary: $29.94 – $47.76 hourly
Position Description:
Under the general direction of the Director of Conferences, Catering, & Events, the incumbent is responsible for providing high-level administrative, financial, and project support for the Hospitality Events department. Business Volume of approximately $35M consists of year-round residential conferences in the Luskin hotel, summer conference group bookings with varying arrival/departure patterns, meetings, events and catering delivery orders to the campus. The Office & Special Projects Coordinator will be responsible for but limited to project management and administrative support that includes general office oversight from payment and reconciliation of bills, ordering office supplies, handling client inquiries, managing vendor orders, supervision of student assistants, to managing the Director’s calendar, consisting of cross-campus/interdepartmental meetings, client visits, travel, and presentations. Assist Director and Sr. Financial & Operations Analyst in any financial analysis, including annual budgets and any long-term income projections. Other key duties include monitoring of annual surveys, departmental HR needs such as timekeeping, overseeing student staff for office coverage, and straightforward event/meeting management of conference/catering clientele, or department-related activities. Provide top-notch customer service to diverse clientele both over the phone and in person. Prepare and process routine correspondence including memos, letters, spreadsheets, policies and procedures, and marketing materials. Implement and maintain file systems both electronically and manually.
The revenue generated by the department supports the overall mission of being a resource to campus and supporting business continuity of Housing & Hospitality. The annual revenue assist in off-setting student housing costs, provides additional income for facility improvements, ensures year-round business continuity, and furthermore helping Housing and Hospitality to maintain a consistent year-round workforce. In addition, ancillary revenue generated goes to supports many other revenue-generating UCLA Departments, UCLA’s academic missions, as well as the broader UCLA Campus Community.
Special Instructions:
The budgeted hiring salary/target range for this position is the posted minimum to $30.75 hourly, with salary placement based on skills, knowledge, and experience.
For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=89427
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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