University of California, Davis Looking for RSCH CMPLNC ANL 4 (Conflict of Interest (COI) Coordinator) Full Time

Department Purpose

The Research Ethics and Compliance Office (RECO) in the Office of Research (OR) has the responsibility to promote the University’s research mission. This includes services and resources that enhance research and other creative endeavors, relationships with government and industry, compliance with University and system-wide policy, and oversight of an organized research infrastructure. OR oversees over 25 research units, special research programs, and central facilities with 1,090 employees (470 academic, 620 staff). RECO provides oversight and expertise for faculty engaged in research with over $90 million in combined external funds annually. The Analyst provides expertise on many major and heavily regulated research compliance areas throughout the campus, medical center, and even system-wide.

Job Summary

Under general direction of the Research Ethics and Compliance Office (RECO) Director, the Conflict of Interest (COI) Coordinator has primary responsibility for the oversight, administration, and implementation of policies and procedures for the UC Davis Conflict of Interest Program, including Conflict of Commitment consultations related to significant financial interests. The COI Coordinator also participants in cross-training to provide support and/or assume responsibility for program elements for Export Controls (EC), Research Data Security (RDS), Stem Cell Research Oversight (SCRO), Responsible Conduct in Research (RCR), Human Anatomical Specimen and Tissue Oversight Committee (HASTOC), and RECO systems as/if needed. Ensure COI program accountability/compliance with state and federally required mandates. May serve as lead to Compliance Analyst who is responsible for supporting the COI committee, policies, and procedures to maintain compliance with federal regulations and state laws applicable to research activities associated with the aforementioned compliance programs.

Work collaboratively in a cross-functional approach on other compliance issues including development and maintenance of office SOP’s, policies, and procedures.
Serve as Conflict of Interest subject matter expert and manager of related research compliance activities including: policy review, interpretation, guidance, and implementation assistance; for campus wide research compliance issues; campus wide coordination and promoting best practices; convening campus wide committees and work groups; development of training materials and resource documents for campus use; and providing campus wide training on various issues related to research compliance.

Collaborate with the Director and/or other RECO staff in developing and updating campus policies and procedures and implementing changes in federal, State, and University policies and regulations. As backup analyst, provide complex analyses and administrative support for Export Controls, Research Data Security (RDS), Stem Cell Research Oversight (SCRO), Responsible Conduct in Research (RCR), Human Anatomical Specimen and Tissue Oversight Committee (HASTOC), and RECO systems. May provide backup programmatic and operational support to the Executive AVC for research misconduct.

Position Information

WORK ENVIRONMENT

• This position is eligible for a remote work arrangement. May include periodic engagement in events, training, and/or other meetings at UC Davis as directed by OR leadership.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

PHYSICAL DEMANDS

• Maneuver or lift paper materials with the use of hand cart/dolly weighing up to 25 lbs.
• View display monitor for extended periods of time.
• Works at computer station for extended periods of time.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Bachelor’s degree or appropriate and equivalent combination of education and experience.
• Experience researching, interpreting, and implementing regulations, policies, and guidelines related to research compliance. Experience with implementing state and federal policies regulatory requirements related to financial conflict of interest. Experience developing SOP’s, writing and proofreading clear, concise logical reports based on analysis and present findings in various formats including technical information in non- technical terms.
• Experience maintaining electronic systems and/or resources and knowledge of process improvement methodologies.
• Experience in making decisions, developing recommendations, and formulating corrective actions based on understanding of regulations and policies, analysis of information, and awareness of current issues. Experience in handling sensitive information and maintain strictest confidentiality of different stakeholders and matters.
• Experience supervising, leading, mentoring, and/or coaching professional staff and/or student staff including performance management.
• Experience working with diverse populations at all levels of a higher education organization, including faculty, senior administrators, legal representatives, corporate headquarters personnel, and external governmental agency representatives. Experience in organizing Committee meetings, managing multiple priorities and adjust them as circumstances dictate.
• Experience working with word processing, spreadsheet, email, presentation, and database application programs, automated personnel systems, and forensic detection software and programs; and researching information via the internet.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience with implementing state and federal policies regulatory requirements related to stem cell research oversight, export control, financial conflicts of interests in research, research misconduct, and/or responsible conduct of research Experience organizing and presenting (public speaking) large and small training seminars, conferences, presentations, and workshops, including all required logistical details.
• Experience developing, implementing, and monitoring training programs and training documents for target audience using appropriate grammar and language.
• Experience supervising, training, and/or monitoring contract employees, interns, or student(s) assistants.
• Experience conducting assessments, evaluations, and investigations to achieve necessary corrective action in a timely manner.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of UC policies, procedures and guidelines in the area of research with human subjects, research security, human anatomical specimens and/or research misconduct.
• Knowledge of UC policies related to stem cell research, with focus on California Department of Public Health (CDPH), National Institutes of Health (NIH) and California Institute for Regenerative Medicine (CIRM) regulations to provide analytical support and ensure compliance with campus policies and state and federal regulations.
• Knowledge of U.S. trade controls, with focus on International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and/or Office of Foreign Asset Control (OFAC) regulations to provide analytical support and ensure compliance with campus policies and state and federal regulations.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.