University of California, Davis Looking for CONTRACT ADM 2 (Contract Analyst) Full Time

Under the general supervision of the Contracts Manager, the Contracts Administrator has the independent responsibility for structuring, bidding, and executing legally binding contractual documents that establish business relationships between the University and design professionals, construction contractors, and professional consultants for UC Davis Design and Construction Management. This position is for a professional with ability to review, analyze, assemble, and administer construction and consulting contracts in compliance with applicable laws and the UC system-wide and UC Davis DCM’s standard operating practices and procedures. This position has an in-depth understanding of formal contracting methodology and terminology and can work independently and timely to ensure compliance, advise department management of contractual rights, ethics risks and obligations, and to provide interpretation of terms and conditions of contracts.

This role requires the following:

* Familiarity with small and larger-scale capital programs and the necessary legally binding process for executing the contractual relationships for such programs.

* CA2 will work independently within a group of approximately 3-5+

Position Information

PHYSICAL DEMANDS

• Mental Demands: Analytical and Problem Solving – Constantly, Confidentiality – Frequently, Constant Interruptions – Frequently, Customer Contact – Frequently, Detailed Work – Constantly, Language – Occasionally, Math – Occasionally, Multiple Concurrent Tasks – Frequently, Reading Blue Prints – Frequently, Reading (documents or instruments) – Constantly, Reasoning – Constantly, Training – Occasionally, Verbal Communication – Frequently, Written Communication – Frequently
• Physical Demands: Carrying – Occasionally, Attendance – Constantly, Driving – Occasionally, Sitting – Frequently, Speaking – Frequently, Squatting, Stooping, Bending – Occasionally, Standing – Frequently, Walking – Frequently, Writing – Frequently, Talk or Hear – Frequently
• Lifting Requirements: Up to 25 Pounds (Light) – Occasionally
• Visual Acuity Requirements: Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) – Constantly, Distance Visual Acuity – Frequently, Color Visual Acuity – Frequently
• Noise Conditions: Loud Noise Conditions – Occasionally
• Physical Demands (Elements Exposed to): Chemicals – Occasionally, Dirt – Occasionally, Fumes – Occasionally, Heat/Cold – Occasionally
• Equipment Used to Perform the Duties: Calculator – Occasionally, Computer and Peripheral Equipment – Constantly, Copier – Frequently, Telephone – Constantly, Vehicles – Occasionally, Dust Mask – Occasionally, Face Shield – Occasionally, Surgical Face Mask – Occasionally, Hearing Protectors – Occasionally

WORK ENVIRONMENT

• Construction sites, physical plant operations and office.
• Work occasional evenings and weekends as required to meet operational needs.
• Occasional travel.
• Employee is personally responsible for following and adhering to safety policies and procedures.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Bachelor’s degree in related area and / or equivalent experience / training.
• Experience in construction contract and competitive bid policies, procedures, and regulations including knowledge of legal concepts and principles to recognize unacceptable contract provisions in construction contracts, consultant agreements, change orders and authorizations.
• Experience in word processing and proofreading; spreadsheet, calendaring, and document management database programs (Microsoft Word, Excel, Outlook).

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of specific construction contract types to ascertain suitability for specific application and amendment and experience reading and analyzing complex technical and legal documents, including construction contracts, negotiated contracts, and consultant agreements.
• Skill to work independently and make decisions under general direction including managing workload and developing short-term and long-term plans/solutions to meet operational goals.
• Strong record keeping and filing skills needed to accurately document and retrieve data and maintain up to date document/contract status and project files.
• Skill to research and analyze data, analyze technical problems, develop solutions, and make recommendations based on objective analysis.

PREFERRED QUALIFICATIONS

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of administration of construction contracting for public works including familiarity with university policies, Public Contracts Code, requirements of Federal Grants and general competitive bidding policies, procedures, and regulations.
• Knowledge of university software applications for project management scheduling, tracking, work order, and project accounting including advanced skills to operate custom computerized systems to prepare correspondence, contracts, reports, schedules, bid advertisements.
• Skill to acquire and sustain knowledge and understanding of California State regulatory code regarding contract bidding and awarding as it relates to the University of California.
• Skill to research and analyze technical, statutory, and policy-related problems, develop solutions, and make recommendations based on objective analysis.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.