University of California, Davis Looking for BLANK AST 4 (Personnel And Executive Assistant) Full Time

Department Purpose

This position provides the day-to-day administrative support to the cluster executive team and Academic HR Unit. Provides coordination and delivery of academic personnel services in the Departments and administrative support for instructional and research activities in the Departments, which encompass a wide diversity of academic and staff positions including: Academic Senate and federation personnel, Unit 18 lecturers and SOE appointments, International scholars, post-doctorates, graduate and undergraduate employees and staff.

Job Summary

Provides administrative support to the chair, department and CAO. Provide administrative support on actions pertaining to academic personnel matters in the Departments of Environmental Toxicology; Land, Air and Water Resources; and Wildlife, Fish, and Conservation Biology, Academic Human Resources Unit. This position prepares academic actions including appointments, merits, promotions, appraisals, recruitment, changes in status, and salary administration; tracks eligibility of academic titles for merits, promotions and appraisals and compiles/prepares dossiers. This position provides administrative support for the recruitment process for academic personnel and coordinates administrative functions and reporting for Agricultural Experiment Station projects and outside professional activities reporting and coordinates summer session appointments. As requested, this position assists the CAO, department chairs, and unit directors with special projects. Provide back-up assistance within the unit as needed.

Position Information

PHYSICAL DEMANDS

• Ability to sit and work at a computer for extended periods of time.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work occasional overtime including evenings and weekends as needed, usually on short notice to meet operational needs.

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience working with academic personnel policies and procedures, recruitment of faculty and faculty advancement.

• Experience with staff personnel policies and procedures and bargaining agreements.

• Experience using writing, editing, proofreading skills with usage of appropriate grammar to provide clear, concise, and effective communication documents and experience using interpersonal and verbal communication skills to effectively interact with a diverse population, and to research, secure and provide information to clarify situations and resolve problems.

• Experience analyzing complex information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting courses of action, and resolving con?icts.

• Experience with fund accounting and general accounting principles and techniques to apply to budgeting, credit cards, and financial reporting. Includes knowledge of Credit Card compliancy policies and procedures and the ability to work with PCI-DSS compliancy requirements for e- commerce and dial-out terminals.

Minimum Knowledge, Skills, and Abilities (KSA)

• Knowledge of policies and procedures to read, interpret and apply administrative, business, financial policies and procedures to functions and activities related to purchasing, travel, and entertainment.

• Organizational and time management skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.

Preferred:

Preferred Education/Experience

• Critical thinking and problem-solving experience to analyze data and develop meaningful solutions to specific problems.

Preferred Knowledge, Skills, and Abilities (KSA)

• Knowledge of automated financial, personnel, and teaching systems (PPS, Decision Support, OPTRS, Banner, People Admin, MIV, REEport).

• Knowledge of electronic financial reporting systems.

• Knowledge of University Policies and Procedures.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.