University of California, Davis Looking for Administrative Assistant (BLANK AST 3) – SCHOOL OF NURSING Full Time

The Administrative Assistant provides support for the School of Nursing Assistant and Associate Deans, Program Directors, and Faculty. The Administrative Assistant will provide high level leadership support and general administrative support in a dynamic, fast-paced setting for faculty and leadership. The incumbent is expected to utilize initiative, judgment, and discretion to provide day-to-day assistance. The incumbent is responsible for providing logistical support for meetings and events and will participate as an active member of the School’s Administrative Team. The incumbent will work in a team environment, have the ability to maintain composed demeanor when interacting with peers, staff, employees and colleagues, and is expected to contribute to a diverse workplace through ideas and experience. Represents the school as an ambassador, providing strong customer service to staff, faculty, students, and external constituents

Apply By Date: February 23, 2024 at midnight. Interviews may be held at any time.

Minimum Qualifications

• Experience performing complex administrative support functions; including high volume complex calendaring.
• Experience managing projects in a fast-paced environment with competing demands.
• Direct experience and oversight responsibilities in information management.
• Experience segmenting data, combining databases, creating lists and reports, graphics, managing all planning and production. Project and/or program management experience including coordination and reporting, using calendaring and other project management tools.
• Experience using organizational, analytical, planning and problem-solving skills to take initiative and prioritize working under multiple deadlines, heavy workload and overlapping activities.
• Experience analyzing and extracting complex information to determine level and scope of impact, evaluate risks/consequences, develop creative solutions, act expeditiously; and to understand the factors associated with decision-making in a fast-paced, highly visible department.
• Experience gathering and synthesizing information from a variety of sources with skill to translate, define and present the information to others.
• Excellent Interpersonal and communication skills to interact effectively and positively with peers, students, faculty, the public and outside agencies/vendors.
• Demonstrated political acumen to work in an high-level office environment. Ability to represent the School of Nursing with discretion to all constituents.
• Ability to analyze information and situations independently, identify problems and relevant factors, formulate logical conclusions and suggest alternative solutions while utilizing available resources. Attempt unfamiliar projects/assignments and respond with flexibility to request assistance.
• Strong, intermediate to advanced computer skills in Microsoft Office. Intermediate to advanced level of experience with Excel spreadsheets and research using the Internet to accomplish assignments.
• Ability to exercise independent judgment and make effective decisions based on knowledge of campus and University priorities, resources and policies.
• Strong planning and organizational skills to work with detail and complete tasks on time, with little or no supervision. Writing, editing, and proofreading skills to produce correspondence and other written materials that reflect the high standards and professionalism of an high level office; experience editing copy for correct grammar, spelling and punctuation.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion; to manage details of complex projects and events.
• Ability to work in a team environment and to maintain composed demeanor when interacting with peers, staff, employees and colleagues.
• Ability to contribute to a diverse workplace through ideas or experience.
• Ability to support and advance the campus Principles of Community

Preferred Qualifications

• General knowledge of the Betty Irene Moore School of Nursing’s mission and vision.
• General knowledge of UCDavis and UCDavis Health procedures and policies.

Department Description

The Betty Irene Moore School of Nursing at UC Davis advances health and ignites leadership through innovative and interprofessional education, transformative research and bold system change. Leaders at the School of Nursing steadily chart a course of developing education curricula, approaches and programs aimed at keeping pace with the rapidly evolving health-care environment and preparing a new breed of health leaders who are skilled and nimble agents of change.

Position Information

• Salary or Pay Range: $27.34 – $39.18
• Salary Frequency: Hourly
• Salary Grade: 108
• Payroll Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Mon – Fri; 8am-5pm
• Location: Betty Irene Moore Hall, Sacramento
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy Benefits Summary and our Benefits Page

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• 14 paid Holidays annually
• Paid Time Off begins at 24 days accrued per year
• Sick Leave
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness program and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands and Work Environment

• Ability to work on-site and/or remotely as required.

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere