University of California- Davis Health Hiring for Executive Assistant (EXEC AST ) at Sacramento, CA  Full Time

This position serves as an Executive Assistant Level 3 for the Chief Clinical Officer (CCO), ensuring seamless operation across multiple groups. The incumbent is responsible for administrative operations, and business office practices within the UC Davis Health VC/CEO’s administration.

This position engages with and provides logistical support to the CCO as well as the cohort of visitors to the suite including COOs, clinicians, academic leadership, recruitment candidates, people in private industry, and other constituencies. This position is directly responsible for enabling positive encounters between the CCO and these groups. Provides direct analytical and organization support for projects initiated by the CCO and others. This position also provides senior staff support for the CCO.

The incumbent is expected to utilize initiative, judgment, and discretion in researching, analyzing and compiling necessary background information to assist management in responding to a wide variety of complex issues; researches issues and initiates an array of correspondence on behalf of the CCO; independently assumes responsibility for issues that do not require the executive leader’s involvement; applying problem-solving techniques to resolve various situations, and provides referrals to appropriate offices and authorities; must be familiar with UC policies and procedures to review all forms which require approval of the executive leader.

As principal support to the CCO, the incumbent responds through verbal and/or written communication to a wide variety of inquiries through interactions with faculty, staff, and the highest levels of Health System, Campus and University administration, including the Office of the Vice President for Health Affairs and the Chancellor’s Office; manages complex electronic calendars of the executive, independently committing each to action, determining priorities of meetings and resolving scheduling conflicts; provides support for meetings and travel.

Apply By October 25, 2023

(October 25, 2023, at 11:59pm); Interviews and recruiting process may occur at any time

Minimum Qualifications

• Several years demonstrated executive level support experience and/or equivalent training and job relevant experience that supports independence in analysis and recommendations.
• Proven strong political acumen and ability to successfully operate within a diverse, complex organization. Proven ability to apply high ethical standards to business practices and decision making in order to ensure University policies and procedures are thoroughly communicated to provide context to leadership in the decision-making process.
• Experience scheduling, coordinating, and managing multiple and complex visits, projects, and events with skill to reason and discern priorities when determining executive action.
• Project management experience to advance initiatives.
• Experience supporting senior managers in an executive-level office within an academic or health environment.
• Knowledge and experience exercising political acumen and sensitivity to different perspectives and political circumstances throughout all levels of the campus as well as all internal or external constituencies. Proven ability to handle highly sensitive and confidential issues that require independent judgment and strict discretion, and maintain strict confidentiality of sensitive, confidential and/or privileged information. Ability to recognize the need for, and to maintain, security of confidential information.
• Demonstrated ability to work with senior officials and executives from within and outside the University, and ability to serve as a sounding board.
• Experience using interpersonal, customer service and communication skills to interact and communicate in-person, over the phone, through electronic e-mail and other forms of communication to positively represent the CCO Office to all guests and university personnel. Demonstrated ability to serve as a highly professional representative of an executive leadership office.
• Demonstrated ability to think strategically and analytically.

Preferred Qualifications

• Knowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response.
• Experience providing support to advisory councils and special committees.
• Experience representing senior managers in an executive-level office within an academic or health environment.
• Experience using Microsoft Office suite, including calendaring using Outlook and various web conferencing platforms.
• Experience with UCD automated systems, such as AggieService, AggieTravel, Connexxus, Lawson, BEATS, PMWeb, DocuSign, Ecotime and other necessary programs.

Department Description

The Office of the Vice Chancellor for Human Health Sciences and CEO of UC Davis Health supports the executive leadership functions of the UC Davis Health system. The Office supports the CEO, and other C-level leaders in the organization by planning schedules, special events, providing administrative support, and coordination between the executive leaders at the health system level. The Office helps to ensure all parts of the health system (inpatient, outpatient, physicians, schools, and staff) are working together, and that leaders from multiple areas of executive responsibility are able to perform their assigned oversight and responsibility duties with capable and knowledgeable administrative and executive support.

Position Information

• Salary or Pay Range: $2,268.20 – $4,061.30
• Salary Frequency: Biweekly
• Salary Grade: 20
• Payroll Title: EXEC AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: North Additional Office Building
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: This position may be eligible for hybrid work arrangements.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy and our

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
• UC Davis cares about building a community, which is why we provide resources to enhance as well as (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our , our and for research and education, and our latest efforts to . The advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.