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University of California, Berkeley Looking for Program Coordinator (4722C) Haas School of Business 61941 Full Time
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
UC Berkeley’s Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment conducive to teamwork, collaboration, and team growth.
For more information about the Haas School of Business, visit https://haas.berkeley.edu/about/
The Center for Social Sector Leadership (CSSL) is an independent center within Berkeley Haas. CSSL develops leaders who transform organizations and advance equity, justice, and sustainability. CSSL provides hands-on, experiential, and guided leadership opportunities by supporting career journeys, providing advice and connections to a web of social impact leaders and organizations, and by pushing the needle on new leadership thinking.
Application Review Date
The First Review Date for this job is: 12/5/2023
Responsibilities
This role is the first point of contact for the administrative needs of CSSL. The role provides event, accounting, and expense account support; editing, and project facilitation, web page and online calendar maintenance; and other duties as needed/assigned. This role is the first point of contact for the administrative needs of CSSL. The role provides excellent customer service to faculty members, students, staff, external partners, the campus community, and visitors. This includes accounting and expense account support, editing, project facilitation, web page, and online calendar maintenance. Relies on experience and judgement to plan and accomplish assigned tasks and apply full range of specialized skills and job knowledge.
Administrative and event planning support:
- Serves as the first point of contact for faculty, students, external partners, and staff regarding operations, program execution, and academic support information. Provides materials preparation support for CSSL. Provides information, parking passes, and other assistance as needed to guest speakers, visitors, and students. Provides word processing, copywriting, editing, and proofreading support. Updates and maintains online calendars. Creates questionnaires, surveys, flyers, posters, door cards, and name tags. Provides event support including reserving meeting space, ordering catering, communicating with various Haas staff, students, faculty and speakers; creating communications and handling other logistics. Updates and maintains web pages and online calendars. Secure restaurant, transportation, and hotel and airline reservations as needed. Order office supplies and equipment/furniture as requested. Resolve simple hardware/software programs.
Finance and Purchasing Support:
- Submit complete and organized information/required documentation to the campus business service unit to ensure timely and accurate processing of purchases, payments, and reimbursements. Monitor program funds including materials purchased and payroll expenses for research staff and work with grant administrators to monitor externally sourced expenditures. Act as liaison between CSSL and Berkeley Regional Services. Create purchase orders for independent contractors and vendors. Track paperwork submitted for purchasing, travel, and entertainment reimbursements. Manage purchase and payment requests with Haas business services and BRS. Reconcile purchases made on Blu Card and maintain compliance. Process student awards and scholarships. Monitor gifts from sponsors and invoice accordingly.
Program Support and Outreach:
- Work closely with CSSL colleagues, faculty, and external partners to navigate policies and procedures to reach program goals, assist with hiring non-academic staff appointments, lead outreach activities to maximize attendance of CSSL courses, programs, and events, maintain a database of CSSL contacts. Distribute mailings to CSSL audiences of external partners, clients, students, and donors.
Professional Learning and Growth:
- Embrace the principle of being a “student always” by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position or at the suggestion of the supervisor. Actively contribute to a team environment that fosters and promotes a culture of diversity, equity, inclusion, justice, and belonging (DEIJB) within the unit and at Haas. Engage in ongoing education to promote diversity, equity, inclusion, and belonging by completing university-sponsored certifications and training sessions or by engaging in external seminars and resources.
Exemplify Haas’ Defining Leadership Principles:
- Students Always
- Question the Status Quo
- Confidence without Attitude
- Beyond Yourself
Required Qualifications
- Thorough knowledge of administrative procedures and processes, including word processing, spreadsheet, and database applications.
- Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking, organizational, and time management skills.
- Exemplifies Haas Defining Principles: Student Always, Confidence Without Attitude, Question the Status Quo, and Beyond Yourself
- Strong attention to detail while managing shifting priorities with frequent interruptions while keeping a positive and professional attitude through changes.
- Experience providing administrative/operational support within an organization.
- Experience taking initiative, acting proactively, and using keen judgment and analytical skills when program solving.
- Demonstrates a commitment to and understanding of diversity, equity, inclusion, justice, and belonging and experience using that commitment to establish and maintain positive and professional working relationships.
Education and Training
- High school diploma or equivalent experience.
Preferred Qualifications
- Experience and skill in managing a high volume of incoming email requests or inquiries.
Salary & Benefits
- This is a 100% Career position with full benefits.
- Hourly, non-exempt, and paid bi-weekly.
- This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
- This is not a visa opportunity.
For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is Step 1 – $28.44 to Step 10 – $34.88
How to Apply
To apply, please submit your resume and cover letter.
Other Information
- The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
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