Log In
Sign Up
Education Training
University of California, Berkeley Looking for Operations Coordinator (4263C) 52649 Full Time
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
Departmental Overview
The Graduate School of Education is a professional school that offers doctoral degrees with 4 concentrations, master’s degrees, master’s/credential programs, and an undergraduate minor degree. The school enrolls slightly under 300 graduates and about 300 undergraduates annually. Including visitors, the staffing headcount total about 500. In addition to research, the school is highly visible in its international, national, state-wide and local outreach, professional development, and enrichment programs.
Application Review Date
The First Review Date for this job is: 5/10/2023
Responsibilities
- Administers a defined operational program or activities which includes the following functions: finance, student services, human resources, and communications.
- Serves as a work leader for a small team of clerical and administrative staff to ensure the smooth operational program for all activities of the Berkeley School of Education Leadership Programs.
- Which includes coordinating program events for students and alumni such as fundraisers, applicant interviews, recruitment sessions, Mock Interviews, and end of cohort celebration, coordinating a one day “PLI in Sacramento” event involving bus routes, interfacing with CDE, CTC, and CA Legislative staff, supporting over 25 full and part time lecturers, CPPs, field program supervisors, and other staff as well as over 125 current students and over 500 alumni.
- Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities to LP Program Directors.
- Calculates payments for part-time and contracted employees; processes scholarship awards and payment schedule, works with BRS-RA and Procurement to submit grants and service contracts.
- Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems, and vendor concerns in concert with the Business Services Office.
- Writes and/or participates in developing job descriptions for unit’s personnel.
- Serve as a resource contact for academic personnel issues.
- Works with Leadership Program Directors in the identification and hiring of new staff, lecturers, and FPS, providing guidance on personnel policies and procedures.
- Confers with academic personnel analyst on merits and promotion materials for FPS and submits required documents.
- Structures payments across several fund sources for FPS.
- Communicates with part time hires on pay calculations.
- Coordinates the publication of the Annual Update newsletter as well as other official correspondence or professional communications via email, website, and mail, coordinating the process for publishing LP reports, papers, and other publishable work products.
- Participates in the development and revision of standard operating procedures and guidelines such as collaborating with the GSE credential analyst to support all PLI and LSP students and alumni with credentialing needs related to the ASC credentials.
- Personal Development.
Required Qualifications
- Demonstrated experience with in-person events and can work on-site as needed
- Working knowledge of common campus-specific and other/similar computer application programs
- Demonstrated experience working in a university environment
- Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
- Substantial experience with event planning at the small and large scale
- Solid organizational and operational skills and ability to multi-task with demanding timeframes
- Ability to use discretion and maintain all confidentiality
- Ability to use sound judgment in responding to issues and concerns
- Bachelor’s degree in a related area and/or equivalent experience/training
Preferred Qualifications
- Working knowledge of CTC administrative services credential requirements.
- Working knowledge of Chalk and Wire a-portfolio system.
- Working knowledge of university MA degree programs and degree program requirements.
- Experience working in non-profit settings.
- Working knowledge of K-12 public school systems.
- Experience with producing publications in both print and web-based environments.
- Experience with budget monitoring and tracking.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California’s https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r” href=”https://apptrkr.com/get_redirect.php?id=4140429&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html” target=”_blank”>Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $30.16 (Step 3) – $35.29 (Step 10).
How to Apply
- To apply, please submit your resume and cover letter.
Other Information
- This is not a visa opportunity.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
jeid-9abbb27b8e50af4d9bbd8ff5b4d4d8c8