University of Arkansas Looking for Institutional Assistant DCSTEM Dean’s Office at Little Rock, AR  Full Time

NoJob Type:Regular

Day Shift (United States of America)

NoInstitution Name: University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock’s thriving cultural community and a major component of the city and state’s growing profile as a regional leader in research, technology transfer, economic development, and job creation.

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Department:Donaghey College of Science, Technology, Engineering & Mathematics

Summary of Job Duties:The Institutional Assistant enhances the effectiveness of the college by providing administrative support and general office management support. The Institutional Assistant reports directly to the Dean. This position is governed by state and federal laws, and agency/institution policy.Qualifications:

Required Education and/or Experience:

• Associate Degree required with 1 year of experience in Higher Education.

Preferred Education and/or Experience

• Bachelor Degree;

• WorkDay Experience;

• Customer Service Experience;

• Office Management Experience.

Job Duties and Responsibilities:

• Is the primary Point of contact to the Dean’s Office and provides excellent customer service to visitors in the Dean’s Office (Dean’s office manager);

• Coordinates with the Associate Deans, directors, chairs, and coordinators to ensure course schedule is in Banner/Boss systems and makes corrections as necessary;

• Communicates with Associate Deans, Department Chairs, Directors, as well as others outside of the College on college issues, requests, and concerns;

• Maintains roster of faculty promotion and tenure; provides communications to college units regarding process;

• Coordinates annual review documents into dean’s office and to provost’s office;

• Assimilates and distributes information to the college departments and faculty;

• Manages room reservations for all college rooms;

• Assists with preparing and distributing agendas and takes detailed minutes for Executive Council Meetings, advisory boards, and other meetings as directed by the Dean;

• Assists with preparing and producing college newsletters and annual reports;

• Provides logistical support for college events and meetings;

• Maintains contact list for the college;

• Maintains and purchases supplies;

• Manages building issues by coordinating repairs and maintenance with Facilities Management;

• Acts in a supporting role in managing college’s Faculty Success/Workflow (Watermark) (or other HR software) personnel management software providing support as needed; and

• Other duties as assigned.

Knowledge, Skills, abilities, and skills:

• Excellent written and oral communication skills, presentation and organization skills, and a customer service orientation;

• Ability to work in a team environment;

• Strong computer skills;

• Strong customer service abilities;

• Ability to manipulate data in a spreadsheet.

Additional Information:

Please upload all required documents in the “Resume” attachment section of your application (before hitting the submit button), if you want to be considered for this position.

$35,568

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Special Instructions to Applicants:

Dr. Anindya Ghosh, Associate Dean, Donaghey College of Science, Technology, Engineering, and Mathematics

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:Manipulate items with fingers, including keyboarding, Repetitive Motion, SittingFrequent Physical Activity:Standing, Talking, WalkingOccasional Physical Activity:Lifting, Pulling, PushingBenefits Eligible:Yes
The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.