University of Arizona Hiring for Senior Business Manager (Administrative Operations Professional III)(College of at Phoenix, AZ  Full Time

Do you have experience in Pre & Post Award Grant and/or Contract Management?
Are you interested in using your skills to support Clinicians and Research Faculty in Higher Education?

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Senior Business Manager (SBM). This position will support a Director of Operations (DO) portfolio made up of multiple clinical and research centers and departments with an eclectic chart of accounts. To be successful this candidate must have strong grant and contract management, intermediate budget and financial administration skills and be able to perform complex budget and financial analyses.

The SBM will be responsible for assisting with budget development and management, maintaining monthly reporting, and working with managers and staff to provide business reporting support. This position will also support other lab and department operational activities such as space, inventory, HR & IT as well as project and initiative activities that arise.

This job encompasses the management of multiple and complex department structures to include finances, human resources, payroll, program development and overall administrative operations of assigned departments. Responsibilities include coordinating, standardizing, and improving administrative, budgetary, clinical, and research operations, processes, policies, and procedures. The SBM will provide support and direction for admin/financial support staff and serve as a guiding authority for all departmental budgets within the assigned portfolio.

The SBM must be skilled in reviewing, interpreting and applying policy and procedures, managing multiple projects simultaneously, and working with short and competing deadlines. Must possess strong analytical skills and attention to detail and be committed to excellent customer service and support for all departmental stakeholders. The SBM is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College shared services teams. The SBM will ensure compliance of university, state and federal policies and procedures, and will have the responsibility of maintaining the fiscal and human resource/employee integrity for assigned departments.

Outstanding UA
benefits include health, dental, and vision insurance plans; life insurance
and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU
tuition reduction for the employee and qualified family members; state and
optional retirement plans; access to UA recreation and cultural activities;
and more!

The University of Arizona has been
recognized for our innovative work-life programs. For more information about
working at the University of Arizona and relocations services, please visit talent.arizona.edu.

Grant and Contracting Management:

• Oversee all post-award day-to-day budget, financial, operating and reporting activity.
• Track grant revenue and expenses to meet project deadlines and terms.
• Maintain appropriate records of all grant/contract activity.
• Prepare account analysis, monitor budgets and make recommendations to the grant Primary Investigators (PIs);
• Prepare required, operational, and special budgets.
• Provide support and direction for the Finance team and serve as a guiding authority for all grant/contract budgets.
• Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.
• Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.
• Work closely with Sponsor, University, PI’s, and/or accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Serve as a resource for PIs, lab personnel and grant managers to answer questions regarding expenses and reporting.

Budget Management:

• Budget responsibilities include managing all funds (grant, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures.
• Provide advanced level of support with the preparation and management of departmental operating budgets for all funding sources (grant, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.
• Consult with DO on departmental shifts and trends associated with budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Analyze departmental expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.
• Assist DO with financial and operating analysis and interpreting statistics, financial and management planning, predicting resource needs, and developing long range plans.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the university, college and outside governing agencies.

Financial Management:

• Responsible for all financial management of departmental accounts.
• Prepare or coordinate preparation of financial and administrative reports; analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Review and analyze the needs of staff, capital equipment/improvements, supplies and services.
• Serve as initial contact and manage the process for all department non-sponsored projects financial contract needs, including working with University contracting services and department Directors of Operations, Deans, Department Heads, and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.

Other Business Processes:

• Manage a variety of business, financial, and operational processes and/or projects as needed, including updating and improving processes and practices.
• Serve as initial contact/liaison to manage department inventory and bi-annual university capital inventory reporting process.
• Interpret, implement, develop, and/or recommend changes to policies and procedures based on internal and external needs.
• May supervise employees.

Other duties as assigned.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of five (5) years of relevant work experience is required.

College of Medicine-Phoenix, Office of Human Resources

[email protected]

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).