University of Alabama at Birmingham Looking for Program Manager I – T213811 Full Time

Description

The Program Manager I is responsible for administratively managing a University department under the general direction of a functional Program Director or under the auspices of a Program Advising Committee and according to an established program plan. May participate in the development of program objectives and is responsible for achieving objectives within defined parameters set by University and/or department policies and procedures or technical principles. May require fiscal management of grants and other funds. May manage multiple programs. Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan. May supervise staff as needed.

This position manages pre-award and post-award activities for an assigned portfolio of grants and contracts within the College of Arts and Sciences (CAS) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.

Key Duties and Responsibilities

• Ensures all applications meet sponsor and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
• Ensures proposals are entered and routed in a timely manner for further review.
• Advises the Principal Investigator (PI) on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines).
• Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
• Reviews budgets for consistency with sponsor, monitors compliance with agency and university regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Coordinates and reviews certain proposal elements (e.g., biosketches, facilities resources) for consistency, accuracy, and completeness.
• Monitors and facilitates proposal process through the routing process in compliance with school/college and university procedures and institutional signatures. Obtains signatures as needed.
• Facilitates sub-award submissions, including initiating requests for sub-award agreements, preparing, and submitting budgets and justifications, scope of work, and applicable regulatory approvals.
• Works with Grants and Contracts Accounting (GCA) to set up account and tasks in University financial system.
• Facilitates the approval and submission of invoices for subawardees and monitors award progress.
• Distributes award information to PIs, co-PIs, relevant staff, and other units.
• Coordinates with relevant individuals to adjust payroll for all budgeted positions (including relative cost sharing positions).
• Facilitates amendments, supplements, terminations, and award transfers in/out.
• Closes out awards consistent with sponsor and university timelines and procedures.
• Perform other duties as assigned.

Annual Salary Range: $41,175.00 – $66,915.00

Qualifications

Bachelor’s degree in a related field and two (2) years of related experience required. Work experience may NOT substitute for education requirement.

Primary Location: University

Job Category: Professional
& Managerial

Organization: 480004000 CAS Research

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Remote/Hybrid Eligible