Trident Technical College Hiring for Internal Announcement: Executive Assistant/ Business Affairs (Admin Coord II) # at Charleston County, SC, SC Full Time

Job Responsibilities

Trident Technical College’s Vice President for Business Affairs seeks an Executive Assistant. This individual will focus on tasks and workflows of high importance and complexity in support of the programs and functions managed by the office of the Vice President.

The primary duties include:

Providing administrative support and coordinating activities for the office of the Vice President.

Serving as the administrative liaison between the VP’s office and other college units.

Managing student and customer service concerns that reach the VP’s office for resolution.

Researching and preparing information for meetings, reports, speeches, and presentations.

Managing processes for contracts, leases, authorizations, and other agreements.

Providing administrative support for capital projects.

Developing and managing property leases, facility use agreements, and tenant concerns.

Coordinating between tenants and other units of the college.

Managing and monitoring the VP’s office and other operating accounts.

Processing fund transfers, purchase requisitions, invoices, pay vouchers and other transactions.

Reviewing purchasing card transactions.

Minimum and Additional Requirements

This position requires a high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor’s degree maybe substituted for the required work experience. Bachelor’s degree in a related field plus two (2) years relevant experience in business management, public administration, or administrative services; or an associate degree plus four (4) years relevant experience in business management, public administration, or administrative services is preferred.

Preferred Qualifications

Ideal candidate will possess working knowledge of modern office practices, software, procedures, and equipment. Experience managing contracts, leases, electronic document workflows, and projects is highly preferred. Practical experience or education in budgets and accounting is essential. The candidate will have the ability to liaise and coordinate administrative activity with other departments with internal and external customers. The ability to work independently with limited supervision, establish and maintain effective working relationships, and communicate effectively verbally and in writing is a must. Coordinate diverse administrative/management functions and to plan, organize, and supervise assigned work projects.

Additional Comments

Application for this position is limited to TTC employees occupying full-time and part-time equivalent positions. However, this position may be advertised externally at a later date.

Applicants MUST complete the online SC State Jobs Employment Application. Resumes are NOT reviewed for qualifications to include work history or education, reference sections and salary history. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201.

To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application.

Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, official transcripts/certifications are required.

Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire, official transcripts/certifications are required.

Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to [email protected] by the deadline date and time.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.