Towson University Hiring for Administrative Assistant II, Student Government Association at Towson, MD Full Time

Provide administrative support to all SGA members; maintain daily and weekly schedules of all SGA representatives; schedule meetings on behalf of the SGA executive branch members, manage front desk area of the SGA office suite, receive packages and mail for SGA and student organizations, store and log all package deliveries U.S. and campus mail, and send out communication to all appropriate parties, distribute mail for SGA members and student organizations.Complete hiring processes for Front Desk Assistants including recruitment, interviews, and selections. Supervise student Front Desk Assistant, manage weekly work schedule, and oversee daily responsibilities.Complete and submit all hiring forms for SGA paid members, Campus Activities Board (CAB), and front desk assistant to the university payroll office; approve all timesheets for SGA, CAB, and front desk assistant on a bi-weekly basis; maintain communication with SGA Business Services Specialist and SGA advisors (Director of Student Activities and Assistant Vice President for Campus Life) regarding any payroll issues; complete grade checks for all SGA members at the end of each semester, as well as students applying for all elected/appointed positions, and provide reports to SGA advisors. Assist in the financial management of SGA by generating reports, distributing reimbursement checks to students and maintain tracking sheets, verify and sign petty cash vouchers for student organization reimbursement, collecting and reimbursement receipts, and assisting the SGA Business Services Specialist with monthly reconciliations of SGA and student organization budgets/expenses. Attend all SGA general assembly meetings and retreats; maintain accurate records of all items discussed during meetings/retreats; and share all records of legislation passed during all meetings/retreats with SGA advisors and Vice President for Student Affairs within 2 business days.Maintain reservations and schedule of SGA conference room; maintain and upload information on SGA digital board; and stamp all student organization marketing flyers in accordance with university posting policy. Order office supplies and maintain office equipment according to University processes. Other duties as assigned. 

Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. 

Qualifications and Skills

• High School diploma or equivalent.

Three years of experience providing administrative support. Ability to communicate effectively.Ability to proofread and edit written documents.Skill in various computer software packages, such as word processing, spreadsheets, databases, and presentation programs, internet, email, and calendar software.Ability to understand and follow written instructions.Ability to interact effectively with internal and external parties in a courteous and efficient manner.Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.Ability to supervise and advise students.  

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Organization: Student Affairs Division
Primary Location: Main Campus
Job Posting: Oct 26, 2023