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Towson University Hiring for Administrative Assistant II Secondary and Middle Education Department at Towson, MD Full Time
Job Details
Responsibilities and Duties
This position provides administrative support to the Chairperson and communicates with students, external partners, and internal partners in a timely and professional manner. Develops, implements and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enters, updates and retrieves information from a variety of mediums as needed; assists new faculty with onboarding; creates reports, correspondence, documents and schedules; incorporates edits from multiple reviewers; distributes departmental communication to all faculty on behalf of the department chair; administers department and foundation budgets; maintains the departmental directory, event calendar, current forms, documents and reports in the departmental drive; and creates and manages the process for new and continuing contracts for adjunct faculty, additional compensation, contingent employees, and secondary employment.
This position is responsible for timely and correct execution of all matters related to Accounts Payable; travel coordinator for the department; room scheduling coordinator; recruits, supervises, and schedules student workers; serves as direct point of contact with the Office of Procurement for all matters related to Department operations, purchasing, invoicing, maintenance, office supplies, ets,; maintains functional order of operations and oversight of all office equipment and supplies within the department including copying, phones, parking passes for visitors, timesheets for faculty, staff, contingent staff, and student workers; and receives and directs incoming calls and visitors, and general inquiries.
This position provides administrative support to the Chairperson and communicates with students, external partners, and internal partners in a timely and professional manner. Develops, implements and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enters, updates and retrieves information from a variety of mediums as needed; assists new faculty with onboarding; creates reports, correspondence, documents and schedules; incorporates edits from multiple reviewers; distributes departmental communication to all faculty on behalf of the department chair; administers department and foundation budgets; maintains the departmental directory, event calendar, current forms, documents and reports in the departmental drive; and creates and manages the process for new and continuing contracts for adjunct faculty, additional compensation, contingent employees, and secondary employment.
This position is responsible for timely and correct execution of all matters related to Accounts Payable; travel coordinator for the department; room scheduling coordinator; recruits, supervises, and schedules student workers; serves as direct point of contact with the Office of Procurement for all matters related to Department operations, purchasing, invoicing, maintenance, office supplies, ets,; maintains functional order of operations and oversight of all office equipment and supplies within the department including copying, phones, parking passes for visitors, timesheets for faculty, staff, contingent staff, and student workers; and receives and directs incoming calls and visitors, and general inquiries.
Qualifications and Skills
Required:
- High School diploma or equivalent.
- Three years of experience providing administrative support.
- Proficiency with various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software, and a willingness to learn new University software platforms as assigned.
- Excellent communication, interpersonal, and customer service skills with attention to detail across multiple responsibilities in a high-energy environment, maintaining effective working relationships with administration, faculty, staff, students, and prospective students.
- Creative self-motivated problem-solving skills.
- Ability to effectively multitask.
- Ability to operate manual and automated office equipment, type, answer phones and greet visitors.
Preferred:
- Associate, Bachelors or Master’s degree.
- Background working in or with K-12 or higher education.
- Comfortable in a fast-paced multitasking environment.
- Experience with PeopleSoft systems and TK20.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Organization: Academic Affairs Division
Primary Location: Main Campus
Job Posting: Oct 19, 2023
