Thomas-Grace Construction, Inc. Looking for HR & Payroll Specialist Full Time

As a nationwide General Contractor, Thomas Grace Construction specializes in the retail and hospitality industry. Located in Stillwater, Minnesota, we partner with large, nationwide retailers and strive to develop long-term relationships. We do everything from large scale rollout programs, remodels, and ground up new stores, to store fixturing programs. We are experiencing extensive growth and are actively seeking for immediate hire an experienced Human Resources & Payroll Specialist. This is a newly created role to support the quickly growing human resource needs of the company. This is a great opportunity for someone that enjoys a challenge and wants to be on the frontend of a rapidly growing organization.

Responsibilities

A. Human Resources Activities

• Onboarding new employees ensuring all necessary and required documentation is obtained prior to first day of employment.
• Develop and deliver new employee orientation training.
• Process weekly payroll and related payroll taxes for both union and nonunion entities.
• Record cash transactions related to payroll.
• File necessary quarterly payroll reports for all required states.
• Prepare required yearend wage reporting such as W-2s and ACA filing, as necessary.
• Update/create employee payroll setups as needed to maintain personnel records.
• Offboarding terminated employees.
• Review and maintain employee job descriptions ensuring information is accurate.
• Review and maintain corporate handbook to ensure all corporate policies and government requirements are accurately documented.
• Manage corporate drug testing program.
• Manage and track all required employee training and certifications.

B.Employment Recruiting

• Maintain company applicant tracking system with current open positions.
• Review applicants to determine potential hires.
• Complete initial applicant screening and make recommendations to hiring managers.
• Assist hiring managers with hiring decisions.

C. Benefit Management

• Maintain employee benefits for initial enrollment, open enrollment and changes due to qualifying events.
• Work with CFO to obtain benefit renewal proposals and make recommendations for corporate benefit program.
• Review monthly invoices to ensure accuracy of billing information.
• Maintain employee information in company HRM system.
• Reconcile employee payroll benefit information to ensure accuracy of deductions and fringe benefits.
• Review and maintain employee handbook

D. Employee Performance Management

• Submit required scorecards for completion by respective manager based on company requirements.
• Compile, summarize and analyze scorecard results to present to employee and supervisors.
• Manage initial employment and annual review process for all employees.
• Address any employee performance issues ensuring a proper corrective action process is communicated.

E. General

• Documentation of processes and procedures; create process guides and manuals as needed.
• Special projects as assigned.

Requirements

• Proven experience processing in-house, multi-state payroll for both union and non-union employees
• Proven experience as payroll specialist or payroll manager
• Solid understanding of accounting fundamentals and payroll best practices
• Very good federal and state knowledge of legislation and regulations
• Proficient in MS Office
• Prior experience processing payroll with Sage 300 CRE is a definate plus
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills

• Certification like PHR and SPHR is a plus

Benefits

• Health Care Plan (Medical, Dental) with HSA
• 401(k) with company match up to 4%
• 401(k) profit sharing contribution is determined based on company performance
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Awesome office environment with fun company events

Thomas-Grace Construction, Inc.