The University of Tennessee, Knoxville Hiring for Financial & Human Resources Specialist- College of Emerging and Collaborative Studies at Knoxville, TN Full Time

Financial & Human Resources Specialist

College of Emerging & Collaborative Studies

Full-Time, Nonexempt, Hourly, Market Range 5

This position reports to the Director of Business Operations in the College of Emerging & Collaborative Studies, serving as the Financial and Human Resources (HR) Specialist. The primary responsibility of this position includes processing accounts payable transactions, human resource functions, and aiding with travel requests and expense reports.

Qualifications

Responsibilities: 

Human Resources

• Manages new hire paperwork (including e-verification process) for faculty, staff, and students. 
• Works with Director of Business Operations to onboard new staff and faculty hires.
• Manages new hire/terminating IRIS personnel workflows for faculty, staff, students.
• Manage the hiring/recruiting process from position description (PD) development, position announcements, OED procedure/approval, and Taleo/Interfolio (or any other ERP) set-up for committee’s access.
• Manages college on-boarding/off-boarding processes by communicating requirements necessary for both processes.
• Processes pay and additional pay requests as directed by management for faculty, instructors, staff, students, and all others processed through HR.
• Maintains departmental files and records.
• Works across campus as a functional HR expert and college liaison to ensure collaboration between CECS and other colleges and programs.
• Creates, delivers, and assesses training needs as they relate to human resource functions within the college.
• Provide guidance and direction to department administrative assistants regarding HR issues. 
• Serves as the college point of contact for all new hires serving as the subject matter expert for human resources items.
• In conjunction with the Director of Business Operations, provide guidance to hiring managers throughout the entire hiring process: position description writing/submittal, recruiting processing, screening applications, interviewing candidates, managing strengths and weaknesses, making offers, and completing the hiring process.

Finance & Compliance

• Invoices: Posts/enters payment invoices.
• Petty Cash: Posts/enters petty cash transactions.
• Transfer Vouchers: Completes internal and external transfer vouchers.
• Departmental Ledgers: assists Director of Business Operations in reconciling monthly departmental ledgers.
• Provides back up for IRIS when units undergo staffing changes or backlog.
• Processes biweekly and monthly payroll including payroll reconciliation.
• Enter additional pay (including summer school pay) as directed by Director of Business Operations.

Other

• Provides college wide assistance with entering and processing travel requests and travel expense reports.
• Sets up guest travelers in IRIS and follows through with travel assistance & payments. Assist with event coordination.
• Acts as point of contact for facilities requests.
• Assists with event coordination including but not limited to staff meetings, graduation, or other onsite meetings.
• Completes routine and ad hoc reporting.
• Other duties as assigned by the Director of Business Operations.

Education: 

Required Education: high school diploma.

Preferred Education: bachelor’s degree.

Required Skills and Experience:

• Two years working in an office setting, preferably in a college or university.
• Significant experience with human resource duties
• Experience with IRIS (SAP) or Oracle.

Preferred Knowledge, Skills, and Abilities

• Experience with Taleo, Interfolio, IRIS, or Oracle Software.
• Experience with the faculty hiring process.
• Accounting experience
• Five years working in an office setting preferable in a college or university. 

To Apply:

Screening of applicants will begin immediately and will continue until the position has been filled. For full consideration, applicants must provide a resume, cover letter, and a minimum of three references. All applicants must apply online to be considered for this position.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-knoxville
Organization: Coll Of Emerging & Collaborative Studies
Schedule: Full-time
Job Posting: Oct 11, 2023, 1:12:37 PM