The University of North Carolina at Charlotte Hiring for Outdoor Events Coordinator at Outdoor Locations on Campus Full Time

Position Number:

STMP15

Working Title:

Outdoor Events Coordinator

Division:

Student Affairs

Department:

Student Union Activities & Rec(Adm)

Work Unit:

Cone Univ Center

Work Location:

Outdoor Locations on Campus

Vacancy Open To:

All Candidates

Position Designation:

Non-Student Temporary

Employment Type:

Temporary – Full-time

Hours per week:

30

Work Schedule:

Hours for this position vary based on the needs of events and can include nights and weekends. This position spends a significant amount of time in an outdoor environment.

Pay Rate:

$18 per hour

Minimum Experience/Education:

Bachelor’s degree in appropriate discipline, or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Departmental Preferred Experience, Skills, Training/Education::

• Master’s degree in Student Affairs, Student Personnel Services, Business, or other related field, and 1-2 years’ experience in a Student Center, Student Union or Student Activities environment (including graduate school) developing operations, facilities, or student training initiatives.
• Application of developmental concepts in the areas of advising, leadership development, and education programs.
• Knowledge and understanding of the role of a Student Union on a college campus.
• Initiative, innovation, and a willingness to take appropriate risks in an effort to provide an outstanding student experience.
• Strong organizational skills, documented by prior experience.
• Excellent verbal and written communication skills.
• Ability to supervise student employees.
• Proficient computer skills, with experience on a MAC platform a plus.
• Ability to develop collaborative relationships.
• Excellent interpersonal and human resource management skills.
• Willingness and flexibility to work with students in unstructured situations at variable hours and weekends.
• Proven ability to manage and provide leadership for a diverse set of customers, facilities, programs, and services.
• Understanding of basic accounting principles and budget development; must be attentive to detail.
• Familiarity with scheduling systems (25Live, EMS, etc.) a plus.

Duties and Responsibilities:

• · Manage human resource functions, directly or indirectly, for five to twelve (5-12) student employees, including, but not limited to, selection, hiring, training, supervision, scheduling, evaluation, counseling and disciplinary action.
• Oversee all aspects of the outdoor event operations on campus.
• Oversee, with CRES, the scheduling of outdoor spaces to ensure accuracy of diagrams and information provided to clients. Assist the Reservations Office to update and provide event information through 25Live Software in an effort to provide accurate setup, teardown, and operational details; report any reservation discrepancies, cancellations, or extraordinary events.
• Oversee inventory management of outdoor event equipment.
• Serve as onsite coordinator for outdoor events, ensure equipment is set according to information provided.
• Actively participate in, with the student staff, the load in, setup, and load out of event equipment. Must be able to lift up to 50 lbs.
• Maintain AV setup and AV system knowledge to assist in basic event operations and troubleshooting.
• Assist in the development and implementation of risk management and safety functions associated with the operational aspects of outdoor events and spaces on campus. Oversee risk management of outdoor operations, including safety protocols for setting equipment, driving vehicles, and monitoring the safety of staff and equipment throughout the duration of the events or activities.
• Provide recommendations to Assistant Director of Operations, Cone Center for outdoor event operations policies and standards of practice.
• Communicate with campus Facilities Management as necessary to ensure spaces are clean and maintained.
• Maintain familiarity with campus systems, such as Archibus, as necessary.
• Complete all necessary reports and forms, such as event tech reports and monthly reports.
• With Assistant Director, work to develop any new forms, SOPs, MOUs or other documents needed for successful outdoor event operations.
• Must have a valid driver’s license and pass all university vehicle operator tests.
• Provide excellent customer service to ensure successful outcomes.
• Willingness to work a flexible schedule outside of normal working hours, to include nights and weekends, and based on programmatic and building needs. Willingness to work most hours in an outdoor environment.

Other Work/Responsibilities:

Collaborate with the other area supervisors to coordinate and administer a comprehensive series of development opportunities, staff training, and recognition/reward programs for student staff Serve on Student Affairs, University-wide, and Search Committees as requested.
Other duties as assigned by the Director, Associate Director, or Assistant Director for Operations in support of the mission of the department.

Necessary Licenses or Certifications:

Must have a valid driver’s license and pass all university vehicle operator tests.

Proposed Hire Date:

09/25/2023

Expected Length of Assignment:

11 months

Posting Open Date:

09/05/2023

Posting Close Date:

09/22/2023

Special Notes to Applicants:

Part-time temporary positions do not offer healthcare benefits, leave accrual (paid time off), or retirement entitlement (state service).
Full-time temporary positions do not offer leave accrual (paid time off), or retirement entitlement (state service) benefits.
However, full-time temporary employees are eligible to participate in a High Deductible Health Plan (HDHP).
Please use these links for more information:
https://www.shpnc.org/employee-benefits/high-deductible-health-plan
http://hr.uncc.edu/benefits/health-plan-options