The University of North Carolina at Charlotte Hiring for Library Personnel Specialist at J. Murrey Atkins Library Full Time

Vacancy Open to:

All Candidates

Employment Type:

Permanent – Full-time

Hours per week:

40

Months per year:

12

Position Number:

009109

NC Salary Grade Equivalency:

GN06

Classification Title:

Human Resources Specialist-Contributing

Working Title:

Library Personnel Specialist

Salary Range:

$37,006 – $45,230

Anticipate Hiring Range:

$37,006 – $45,000

FLSA Status:

Non Exempt

Division:

Academic Affairs

Department:

Library (Adm)

Work Unit:

Library

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday.

Primary Purpose of Position:

The primary purpose of this position is to provide support for all personnel-related activities within the Library. Duties include, but are not limited to: assisting supervisors with the full cycle of SHRA/EHRA recruitment and hiring, including employee onboarding and separation; maintaining and updating the EHRA Library Faculty annual review, reappointment, and promotion processes, including the associated calendars, memos, and electronic files for each respective process; facilitating the processes of and troubleshooting any issues with the library’s SHRA and EHRA-NF performance plans and performance reviews; overseeing the Library’s temporary employee request and hiring process and system; facilitating the library’s telework agreement process; reconciling temporary employees’ payroll; acting as the primary Kronos Timekeeper for the Library; creating training documents, checklists, and presentations around Library and University processes and presenting them to committees, small groups, and large groups; facilitating any training sessions relating to Library and University processes on both a routine and an as needed basis; processing travel requests and moving reimbursements for candidates; and maintaining and updating the library intranet directory and organizational charts.

Minimum Education/Experience:

Required Minimum Qualifications:
Graduation from a four-year college or university; or an equivalent combination of training and experience.

University Preferred Qualifications:
Graduation from a four-year college or university; or an equivalent combination of training and experience.

Essential Job Duties:

The Library Personnel Specialist serves on the Library Finance Team and is responsible for:

• Effectively interpreting policies and procedures regarding personnel to be able to provide factual and procedural information to the library faculty and staff.
• Independently communicating and resolving problems with internal and external customers pertaining to Library and University policies and procedures.
• Working directly with the Central Human Resources Office on campus, library search committee chairs, and managers/supervisors to coordinate the hiring and separating processes of SHRA, EHRA, and temporary employees.
• Communicating directly with search committees, hiring managers and new employees regarding the hiring process and onboarding.
• Drafting new hire offer letters, contracts, and memos which are signed by the Dean and then sent to the appropriate party.
• Answering inquiries and advising Library employees on areas specific to hiring and retention. This includes creating training documents, checklists, and presentations around Library and University processes and presenting them to committees, small groups, and large groups.
• Coordinating and facilitating the library faculty annual review, reappointment, and promotion processes within the Library and works with Academic Affairs to process all accompanying paperwork.
• Facilitating the library’s telework/flexible work process by working with library employees to get their telework agreements submitted to HR in a prompt manner.
• Performing data collection and analysis to monitor the Library’s Temporary Wage budget and submit all hiring documents required by the University.
• Collaborating with the Business Officer to pull personnel data related reports on an as needed basis.
• Using internal and external software systems to reconcile payroll on a monthly basis.
• Conducting formal and informal training sessions in regards to the annual review, reappointment, and promotion process, as well as, the hiring process for SHRA, EHRA and temporary employees.
• Coordinating and facilitating solutions to issues regarding internal processes around personnel actions including, but not limited to; temporary hiring and payroll, annual reviews, reappointment and promotion cycles, and employee onboarding and separation.

Other Work Responsibilities:

• This position is also the Kronos Timekeeper and works closely with all library employees and supervisors to resolve issues quickly.
• Corresponds directly with candidates to schedule interviews and travel arrangements, giving detailed timelines.
• Completes all travel paperwork and processes moving reimbursements for candidates.
• Oversees the Records Retention projects and schedule for the Finance Team, and works with University Archives as needed; this includes the organization and retention/destruction of both physical and electronic files/documents.
• Maintains and updates the Library’s Organizational charts, Finance Team Intranet pages, and the Library’s employee directories. Maintains all Library Faculty and Staff personnel files; including faculty contracts, annual reviews, appointments, and promotions.
• Communicates via email, phone, web-conferencing, and in-person with students and staff across all levels of the library and the university.
• Attends library committee meetings.
• Creates memos, correspondences, and spreadsheets using various Library and University systems.

Departmental Preferred Experience, Skills, Training/Education:

• Bachelor’s degree and/or equivalent of training and experience.
• At least one year of experience in a personnel and/or administrative role.
• Prior work experience in the UNC System is preferred.
• Strong in both written and verbal communication skills, including presentation and facilitation skills.
• Strong organizational skills.
• Demonstrated ability to prioritize. Strong, demonstrated ability to pay close attention to detail.
• Experience in leading or facilitating training sessions or workshops/presentations is preferred.
• Demonstrated ability to work independently as well as in a team setting.
• High proficiency in Google Applications and the Microsoft Office Suite.
• Aptitude for mastering new technologies.
• Knowledge of Banner Finance, NinerTalent (PeopleAdmin), financial data reconciliation, university travel processes/procedures, p-card, and 49erMart are preferred.

Work Location:

J. Murrey Atkins Library

Posting date:

09/16/2023

Closing date:

10/01/2023

Proposed Hire Date:

11/06/2023

Special Notes to Applicants:

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
* The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Please see this guide for information about accessibility at UNCC and Atkins Library:https://guides.library.uncc.edu/AccessibilityforJobCandidatesandVisitorsAtkins
For additional information about The University of North Carolina at Charlotte, please see the following informational resources:

• University of North Carolina at Charlotte website: http://www.charlotte.edu
• Atkins Library website: http://library.charlotte.edu
• Benefits information: https://hr.charlotte.edu/benefits
• Full accessibility information: http://library.charlotte.edu/visit-study/accessibility