The University of North Carolina at Charlotte Hiring for Business Services Coordinator at Fretwell – 3rd Floor Full Time

Vacancy Open to:

All Candidates

Employment Type:

Permanent – Full-time

Hours per week:

40

Months per year:

12

Position Number:

002724

NC Salary Grade Equivalency:

GN09

Classification Title:

Business Services Coordinator – Advanced

Working Title:

Business Services Coordinator

Salary Range:

$44,640 – $55,000

Anticipate Hiring Range:

$44,640 – $55,000

FLSA Status:

Non Exempt

Division:

Academic Affairs

Department:

College of Humanities & Earth and Social Sciences (Col)

Work Unit:

Col of Hum & Earth and Social Sci

Work Schedule:

8:00 am – 5:00 pm, Monday – Friday.

Primary Purpose of Position:

The Business Services Coordinator (BSC) is part of the Dean’s Office Finance & Personnel Team, providing day-to-day financial and administrative support for the college. This includes purchasing, travel, budget reconciliation, and records administration, as well as assisting with research, analyses, and ad hoc projects.

The Advanced BSC is expected to demonstrate in-depth knowledge of the area of specialization, the program, process, and/or organizational operation and may be the content/process resource. In addition, they will resolve recurring issues and problems as well as some unique situations and anticipate problems and develops recommendations for management resolution.
This BSC position is responsible for processing transactions and monitoring budgets and commitments of Dean’s office funds including, state, overhead, trust funds, grants and contracts and other funds as assigned by the Director of Finance & Personnel.

The person in this role is also responsible for the following duties including, but not limited to:

• Assisting the Director of Finance & Personnel with departmental budget overview and year-end spending reports.
• Providing College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level.
• Utilizing a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets.
• Utilizing a mix of skills, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes.
• Working collaboratively with department administrators to identify and correct budget and other financial errors.
• Recognizing inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping, and recommending corrective measures to leadership.
• Other reporting services (budget and faculty personnel), as needed.
• Providing accurate information and explanations based on institutional, state and federal policies or guidelines.

The candidate in this position will also serve as backup for other Business Office staff member duties including, but not limited to, purchasing, processing Faculty special pays, financial transaction requests, processing revenue receipts, and requisition approvals for non- grant funded expenditures.Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.

Essential Job Duties:

• Administer and coordinate a variety of business functions. The range of duties include but are not limited to: managing budget allocations for units/initiatives within the Dean’s Office, processing travel requests, and assisting with procurement needs by facilitating purchases and payments.
• Provide assistance with reconciliations, recording and tracking college commitments and receivables.
• Provide College-level support on internal and external grants, research, and overhead funding, including direct support in post-award fund management for Business Services Coordinators and Administrative Associates/Specialists at the unit level.
• Exercise a high level of attention to detail to maintain and update financial spreadsheets and templates via Microsoft Excel and Google Sheets.
• Utilize a mix of skills, creativity, initiative, and sound judgment to propose solutions and/or recommend positive procedural actions or changes.
• Serve as a College resource for procurement and travel question.
• Assign appropriate funding to transactions, reconciles expenses, identifies issues, and researches information to clarify, and resolve errors and discrepancies.
• Maintain in-depth knowledge of policies and procedures for the day-to-day financial management of various funding sources including, state, E&T, overhead, grants and contracts, and trust funds.
• Routinely communicate with all college business support staff by delivering clear, accurate, and timely information.

Other Work Responsibilities:

• Maintain a wide range of files (budget, personnel, equipment, etc.) in accordance with the University, grants, and State Retention and Disposition Guidelines.
• Recognize, flag and correct inherent problems and issues caused by ineffective and/or overlooked policies, procedures, rules, regulations, and laws specific to data management and record keeping.
• Anticipate problems and develop recommendations for management resolution.
• Assist with the distribution of mass email and routine updates on behalf of the Director of Finance & Personnel.
• Maintain familiarity with university systems and software.
• Other duties, as assigned.

Departmental Preferred Experience, Skills, Training/Education:

• Four-year degree in Business Administration or a similar discipline is preferred.
• Experience working in Higher Education is desired.
• Experience managing budgets and reconciling financial activity, preparing, disseminating, and interpreting financial reports is highly desired.
• Advanced or Intermediate knowledge of Microsoft Office (Excel) and G-Suite software are strongly preferred.
• The ability to work with very careful attention to detail and deadlines is essential.
• Experience with Banner, Report Central, 49er Mart, NORM, P-Card, or similar University systems is desired.
• Strong written and verbal communication skills are preferred.

Work Location:

Fretwell – 3rd Floor

Posting date:

04/09/2024

Closing date:

05/07/2024

Proposed Hire Date:

05/27/2024

Special Notes to Applicants:

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

This position is being reopened to attract a larger candidate pool. If you have already applied for this position you do not need to reapply as your application is still valid.