The University of Kansas Hiring for Office of Graduate Studies – Graduate Assistant at University of Kansas Lawrence Campus Full Time

Position OverviewThe Office of Graduate Studies (OGS) is looking for a Graduate Assistant (GA) to support our operations in the area of student services, outreach, and academic support. GA may also assist with special projects. This is an excellent opportunity for someone with an interest in higher education administration to gain experience in various aspects of a graduate office.
This position is a .50 FTE (20 hours per week) appointment and reports to the Director of Student Support Services.
Job DescriptionStudent Services (25%)

• Supports the Fellows/Trainee option of KU’s Student Health Insurance Plan (SHIP), including outreach and communications, reviewing and approving enrollment requests in the United Healthcare patient portal, tracking enrollees.
• Supports the Improving Doctoral Experiences on External Awards (IDEEA) process including, reviewing requests for funding to determine eligibility, communicating funding decisions, and maintaining OGS’s database of IDEEA recipients.
• Develops expertise in processes relating to Electronic Theses and Dissertations (ETDs). Assigns theses and dissertations to appropriate School for review. Responds to questions about ETDs from students, staff, and faculty.

Outreach/Awards (25%)

• Provides support for event preparation, including but not limited to planning, promotion, swag and giveaways.
• Attends all outreach events that don’t conflict with their academic schedule, providing support for setup and event management.
• Prepares nomination and application documents for award review panels, which may include conducting a basic eligibility review for applicants and nominees.

Academic Support (25%)

• Attends all meetings of the Executive Council of Graduate Faculty (ECGF), which may occur in-person or via Zoom. Assists with the creation and posting of the agenda, meeting room set-up (when needed), and taking notes. Provides input to OGS staff regarding policy discussions. May assist with policy research.
• Reviews and approves master’s transfer credit and eligibility to enroll in less than 6 forms in the Progress to Degree system (PTD).
• Provides support for periodic audit processes, including but not limited to the biennial Graduate Faculty Database and KBOR English Proficiency audits.
• Supports OGS’s tracking and communication efforts related to student and department compliance with training requirements for first time GTAs.

General Office Support (25%)

• Reviews incoming email and phone messages from students, staff, and faculty. Responds to routine inquiries and routes all others to appropriate OGS, School, or Department staff.
• Provides general office support, including but not limited to retrieving and delivering mail, compiling office supply orders, and placing requests for services/repairs.

Special projects as assigned.Required Qualifications

1. KU graduate student in good academic standing enrolled in an on-campus program (not fully online)
2. Flexibility to work both in-person and remotely, according to the needs of the office
3. Strong written communication skills, as demonstrated by application materials
4. Strong interpersonal skills and ability to relate to a diverse group of students, staff, and faculty
5. Strong organization and time management skills
6. Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, as demonstrated by application materials

Preferred Qualifications

1. Experience with Microsoft Teams or similar collaboration platform
2. Familiarity with Drupal 8 or similar web content management platform
3. Familiarity with Microsoft Sharepoint
4. Familiarity with University offices, academic programs, and student organizations

Additional Candidate InstructionsProfessional Resume RequiredContact Information to ApplicantsMorgan Swartzlander
[email protected]
Associate Director
College Office of Graduate Affairs

Advertised Salary Range$22.50/hr Additional benefits include: •Sponsorship of up to 6 graduate credit hours of tuition per semester (Fall & Spring) •Staff rates (in-state tuition rates) for all enrollment •75% subsidy for optional graduate student health insurance planAnticipated Start DateSunday July 23, 2023Apply to Job